Administrative Assistant
ACTINA
United Arab Emirates
منذ 8 يوم

Education : Bachelors Degree

Skills :

Minimum 3 years experience working as an administrative assistant in import / export environment

  • Excellent organizational, interpersonal, presentation and communication skills
  • Computer literate, Excel, Word, Powerpoint, Photoshop
  • Fluent in English
  • Ability to work in fast environment
  • Ability to work well under pressure with minimal supervision
  • Ability to take initiative and proactively respond to clients needs
  • Ability to commit to an uncertain and often demanding work schedule
  • Ability to Multi-task and prioritize workload and be flexible enough to reprioritize workload as necessary
  • Ability to work with strong personalities.
  • Highly Organized and able to create systems and methods to streamline the teams efforts
  • Responsibilities :

  • Produce listing proposals, market reports and other client-oriented information, coordinate sales information
  • Create a template for Writing offers, clauses and sample proposals
  • Generating purchases / sales activity reports on a weekly basis for active listings
  • Maintain accurate and up to date files on customers / suppliers, correspondence, proposals, listings
  • Drafting / sending basic correspondence
  • Word processing, photocopying, faxing, scanning, mailing and e-mailing as required
  • Ensure distribution of all executed documents to appropriate management departments
  • Ensure conformity with any current management approval (requests for newspaper ads, sign requests, etc.)
  • Description :

    You will be responsible for playing a key role in assisting a team of top commercial managers in food industry environment.

  • Task will include all administrative matters associated with import / export. Duties include managing all documentation;
  • assisting in developing appropriate marketing materials; coordinate sales information; interacting with clients regarding follow up of orders (logistic organization / invoicing / stock control);
  • maintaining strict confidentiality when required; committed to integrity and dedication.

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