Summary of Responsibilities :
Reporting to the Director of Human Resources, the Human Resources Coordinator will be responsible for the following :
Assist the Human Resources Department in the day-to-day operation of the department as required
Handling the calendar and administration assistance for the Human Resources Leaders
Scheduling and arranging appointments as required
Responding to all telephone calls visitors
Respond to all inquiries including ticket and vacation entitlements
Handle locker requests, name badges, ID’s, shoe vouchers, Colleague letters, cross-training forms, purchase requisitions, and expense reports as necessary
Compose correspondence for the Human Resources Department, such as letters, contracts, etc.
Tracking and updating reports as necessary
Filing Colleague records
Handle all office administration duties such as faxes, mail, phones, photocopying, office supplies.
Prepare payroll on a daily basis for administration staff.
Assist with and support staff events as appropriate, such as leadership meetings, executive retreat, staff receptions, etc.
Make travel arrangements as required including employee vacation travel
Check Human Resources forms (passport withdrawal, flight booking, payroll deduction, internal application, cash advance)
Liaises with the Paymaster for the monthly changes in OASYS, including adding new colleagues, salary changes, designation changes, etc
Manages the signature book and subsequent forms, ensuring accuracy with regards to vacation entitlements and promotions and salary changes
Assists the Learning & Development Manager with the tracking of performance reviews
Responsible for monthly invoices, monthly timesheets and adding e-mail accounts for new Colleagues
Maintains and communicates the Human Resources Weekly Status Change report
Supports the Hotel Nurse as needed
Last year in university or recently graduated
Highly responsible and able to handle confidential information with the utmost discretion
Highly organized and able to prioritize and meet deadlines in a fast-paced environment
Professional telephone manner and demeanor with a natural response to smile’ on the phone.
Excellent interpersonal, written and verbal communication skills
Must be able to type a minimum of 50 wpm
Computer literacy a must, with a strong knowledge of Word, Excel, Word, Outlook and PowerPoint.
Strong interpersonal and problem solving abilities
Ability to work cohesively as part of a team
Visa Requirements : Please note that you must be eligible to live and work in Dubai. We will assist successful applicants with the visa process and provide flights and accommodation.