Research Materials Acquisition Senior Specialist - Laboratories (Fixed-Term for 1 Year)
NYU Abu Dhabi
Abu Dhabi, Abu Dhabi, AE
منذ 6 يوم
source : WHATJOBS

UAE Nationals are encouraged to apply

New York University Abu Dhabi (NYUAD) seeks to appoint a Research Materials Acquisition Senior Specialist reporting to the Manager of Research Materials Acquisition.

The Research Materials Acquisition Senior Specialist will be responsible for acquiring goods and services required for the operation of research and teaching laboratories at NYUAD.

Acquisitions will include laboratories’ supplies and consumables including chemicals and biologicals, equipment and related spare parts, and other goods and services up to a threshold of USD 50K per transaction.

All acquisitions will be completed in compliance with the NYUAD Procurement Policy and all other applicable policies.

The role will be responsible for managing the end to end supply chain including understanding end users’ needs, obtaining quotations, evaluating offers, negotiating prices, negotiating purchase terms and conditions, raising requisitions, monitoring timely delivery against Purchase Orders (PO), interacting with vendors, and monitoring payments to vendors.

The Research Materials Acquisition Senior Specialist will work closely with Procurement, Logistics, Finance, Research Imports and Exports, Faculty Admin, and others to ensure smooth operation of the supply chain process.

In addition, the role will support the Research Central Store by ensuring stock replenishment orders are completed in a timely and efficient manner to ensure researchers and others have convenient access to goods required for their research activities.

Key Responsibilities :

Materials Acquisition

Understand end users’ needs and assist with any sourcing needs they have

Obtain quotations, assist with offer evaluation, provide guidance on commercial aspects of the acquisitions, and ensure the process is completed in accordance with the NYUAD Procurement Policy.

Negotiate pricing and terms and conditions to maximize the value to NYUAD up to a threshold of USD 50K per transaction

Ensure that the end to end acquisition process is properly planned in advance to avoid unnecessary delays, including getting necessary information from vendors to obtain import and export permits as soon as feasible, coordinate with NYUAD and vendors’ logistics to avoid shipping delays, provide site prep information to end users and Laboratory Operations as necessary, and other items as required

Seek Procurement approvals where required in accordance with Procurement Policy

Obtain approvals from the budget-holder to proceed with raising the requisition.

Have and develop technical and market expertise in the category, department, and / or research centers that the role will be supporting (i.

e. Robotics related acquisitions)

Propose and implement process improvement initiatives to increase end users’ satisfaction, improve the efficiency and shorten timelines throughout the acquisition process, and provide better visibility to stakeholders

Order Management and Monitoring

Raise requisitions on behalf of end users, and ensure timely PO issuance

Verify that all details are correct and as expected on the PO

Keep end users informed at all times regarding the status of their orders

Maintain a tracker of all outstanding and upcoming acquisitions with sufficient detail to keep management and end users informed of the status of the acquisition process

Expedite the orders and improve On Time in Full (OTIF) Deliveries

Complete the End to End order process and ensure orders are complete and closed (i.e. vendors are paid and POs are closed)


Coordinate with the Logistics and Research, Import and Export teams for any required import, export, or other permits to ensure timely customs clearance and delivery to NYUAD

Collaborate with Logistics / Research, Import and Exports to determine what permits and paperwork will be required prior to placing the order to reduce delivery delays associated with missing permits and paperwork

Collaborate with the Logistics team to optimize processes to reduce lead times for delivering the goods to end-users

General and Reporting

Preparation and creation of KPIs and monthly reports

Propose and initiate areas of process improvement where necessary

Required Education :

Bachelor of Science degree or higher in Science or Engineering

Preferred Education :

Studying toward or prepared to study towards Professional Procurement qualification (i.e., C.I.P.s)

IATA CAT Six Dangerous Goods Regulations

Procurement systems, preferably PeopleSoft ePro

Master of Science or Ph.D. in Science or Engineering

Required Experience :

5 years of experience working in a commercial environment with experience in fast-paced and / or developing organizations transitioning from the startup to mature state

Ability to multitask

Work under your own initiative as well as a team player

Work well under pressure

Business-wide vision & understanding of principles of commercial and operating risk

Excellent analytical skills and a high degree of problem solving capability

Excellent communication skills verbal and written

Report and presentation preparation

Preferred Experience :

Experience in higher education, non-profit organizations or governmental bodies located in the U.A.E.

5 years of experience in a shipping and logistics organization

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