Responsible for all contract administration work related to the Project during the execution phase.
Disseminate Contractual requirements to team members such that everyone is aware of the Contractual baseline requirements.
Assist the Project Controls Manager in setting up Desktop Change Management System (DTCMS) with Project specific Reasons and Impacts .
Review DTCMS entries and participate in Change Management meetings to identify external changes i.e. changes to be compensated by the Client / Vendors and Subcontractors.
Review all project correspondence including Letters to and from Client , Letters to and from Vendors and Subcontractors , Technical Query (TQ) Log, Site Query (SQ) Log, Supplier Concession Requests (SCR) log, with a view to identifying contractual issues and external changes.
Together with the Project Controls Manger, evaluate cost and schedule impact of all individual external changes and the cumulative impact of all these changes.
Ensure that the external changes are taken up with the Client on a timely basis. Ensure we get adequately compensated for the same in a timely manner.
Ensure that the external changes (back-charges) are taken up with the Vendor and Subcontractors on a timely basis. Ensure we get adequately compensated for the same in a timely manner.
Assist the Project Controls Manager / Project Manager / Project Director in the preparation of all financial and contractual correspondence.
Monitor key dates against dates defined in the main contract and any subcontracts and advise Project Controls Manager / Project Manager / Project Director of the implications of delays, if any.
Ensure that notices and certificates are issued and received in accordance with the Main contract and Subcontracts. Ensure that the letters and notices from the client / vendors / subcontractors are appropriately replied to.
Ensure that contract requirements with respect to approvals of vendors / subcontractors, providing bank / parent company guarantees and insurances are adhered to.
Prepare a flow down clause plan highlighting the key obligations and liabilities which are required to be passed onto subcontractors / vendors.
In particular, ensure that back-to-back guarantees, warranties and insurances are obtained from subcontractors / vendors.
Provide input to the insurance dept on an ongoing basis and ensure that the appropriate insurances are in place. Prepare project weekly and monthly progress reports for internal and external distribution as per internal and Contract requirements.
Prior to marine and hook up operations hold readiness reviews with Field Engineers to set out relevant contractual positions such as Force Account process, waiting on weather criteria, client caused delay.
Manage commercial close out of main contract. Submit and follow up applications for Completion Certificates. Monitor bank guarantee and retention releases.
Review documents for customs clearances, legalization documents and tax documents.