Admin Coordinator
KAY Invest Group
Ras Al Khaimah, UAE
1d ago
source :

Managing diaries & itineraries ofChairman & GM and making appointments.

Answering the phone and answering queries, maintain electronic andpaper records ensuring information is organized and easilyaccessible Monitor and order office stationery and pantrysupplies.

Managing staff attendanceetc.

Preparing and distributing papers anddocuments; scanning & filing.

Handleand prioritize all outgoing or incoming correspondence (e-mail,letters, packages etc.).

Offering clerical andadministrative support to team in the human resourcesdepartments.

Coordinating with PRO forVisa / Renewals, Medicals and all other related process.

Handling employee requests concerning human resourcesissues, rules, and regulations. Coordinating with candidates toschedule interviews.

Conducting orientationprograms for newly hired employees.

Compilingand updating employee records in the form of both, hard and softcopies.

Providing relevant data such asabsences, leaves, etc., for the purpose of payrollpreparation.

Coordinating, organizing andimplementing various HR projects.

Documentingprocesses and preparing reports relating to various personnelactivities such as recruitment, staffing, training, performanceevaluations, grievances, etc.

Organize andschedule meetings and appointments.

Maintaincontact lists.

Produce and distributecorrespondence memos, letters, faxes and forms.

Maintain a filing system.

Booktravel arrangements.

Provide general supportto visitors and information by answering questions.

  • Maintain supplies inventory by checking stock todetermine inventory level; anticipating needed supplies; placingand expediting orders for supplies;
  • verifying receipt of supplies. Carry out administrative duties such as filing, typing, copying,binding, scanning etc.

    Book conference calls,rooms, taxis, couriers, hotels etc.

    Handlesensitive information in a confidential manner.

    Coordinate office procedures.

    Manage staff appointments.

    Coordinate repairsto office equipment.

    Photocopy and print outdocuments on behalf of GM.

    JobRequirements :

    04 years of Proven Receptionist orAdmin assistant experience

    Diploma in businessor related field, preferable bachelor degree

    Knowledge of office management systems andprocedures

    Excellent time management skills andability to multi-task and prioritize work

    Attention to detail and problem solving skills

    Excellent written and verbal communicationskills

    Strong organizational and planningskills

    Proficient in MS Officeapplications

    Job Types : Full-time,Permanent

    Experience :

  • Reception / administrative : 4 years (Required)
  • Education :

  • Diploma (Required)
  • Location :

  • Ras al-Khaimah(Preferred)
  • Language :

  • English (Required)
  • COVID-19 Precaution(s) :

  • Remote interview process
  • Personalprotective equipment provided or required
  • Temperature screenings
  • Socialdistancing guidelines in place
  • Virtualmeetings
  • Sanitizing, disinfecting, or cleaningprocedures in place
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