Administration and OfficeManagement
Update and maintain marketing calendar / library for allprojects and marketing activities.
Maintainteam’s project tracker and follow up on action points anddeliverables
Support the team in productionand delivery of community notices, branding andsignages.
Conduct audit on various marketingassets, collaterals and signages; ensuring consistentvoice.
Handle Department Head’scalendar, administrative support and travelrequirements.
Coordinate with marketingsuppliers / external agencies for all works in progress (production,events and exhibition)
Maintain files,agreements and reports
Deliver adhoc reportsand presentations
Process marketing requests,LPOs and government
Receive and validateinvoices and submit to Finance department.
Manage relationships with external vendors to ensurehigh-quality and timely execution of marketing programs, and toensure competitiveness.
Assist the Department Head in the development andimplementation of policies within the office.
Assist the Department Head in the management of calendarand follow up on all tasks, project queries and programs ontime.
Coordinate office activities andoperation to make sure efficiency and compliance to companypolicies.
Maintain audit reports andsubmission as required. Ensure compliance as per Group requirementsand DOA.
Budget Control andTracking
Monitor marketing budget. Alert the team whenever thereis a discrepancy / overspend.
Prepare andsubmit monthly accrual report to Finance.
Monitor agencies’ schedule of activities andcampaign spend; red alerts triggered to the head of department incase of deviation.
Support the Department Head by following up on thedelivery of accurate monthly reports, work in progress andactivities calendars in timely manner.
Supportand coordinate between counterpart’s projects in regionaloffices and undertake all marketing coordination and administrationefforts as required.
Support AFC marketingteam members within the centralized marketing capabilities centreand undertake all marketing coordination and administration effortsas required
The role is required tosupport the implementation of marketing processes, track financialrecords for the marketing team and their activities as well as actas the focal point for the departmental needs.
QUALIFICATIONS, EXPERIENCE &SKILLS
Minimum Qualifications andKnowledge :
University Graduate in any discipline.
Fluent in English written andoral.
Knowledge of officeadministration.
Computer literate withadvanced Microsoft Office Program skills
3-5 yearsrelevant experience in office management, marketing and supervisionin a large or medium size organization.
Demonstrated ability to identify problems within anoffice and to develop feasible solutions.
Computer skills including spreadsheets and wordprocessing programs and email at a highly proficientlevel.
Attention to detail and high level ofaccuracy.
Analytical and problem solvingskills.
Effective written, verbal andlistening communication skills.
Stress and time managementskills.
Good negotiation and decision makingskills.
Ability to multi task.
Excellent interpersonal skills
Be honest and trustworthy.
Berespectful, possesses cultural sensitivity andawareness.
Demonstrates sound workethics.
Proactive, punctual and reliable.