Receptionist & Admin Assistant
lecocqassociate
DUBAI
منذ 5 يوم

Responsibilities

  • Acting as a first point of contact : dealing with correspondence and phone calls
  • Taking and retrieving messages for various personnel
  • Managing diaries and organising meetings and appointments, and controlling access to the 2 Directors
  • Booking and arranging travel, transport and accommodation
  • Reminding the Directors of important tasks and deadlines
  • Typing, compiling and preparing reports, presentations and correspondence
  • Managing databases and filing systems
  • Implementing and maintaining procedures / administrative systems
  • Liaising with staff, suppliers and clients
  • Collating and filing expenses
  • Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information
  • Coordinates the pick-up and delivery of express mail services
  • Assists in the ordering, receiving, stocking and distribution of office supplies (including the office pantry)
  • Assists with other related clerical duties such as photocopying, faxing, filing and collating
  • Assist with PRO related duties
  • Assist with compliance tasks
  • Coordinate and manage minutes and action lists from meetings
  • Minimum Requirements & Experience

  • Grade 12 (Pass)
  • At least 3 years continuous experience as a personal assistant
  • Advanced Microsoft Office Skills
  • Key requirements

  • Discretion and trustworthiness
  • Flexibility and adaptability
  • Good oral and written communication skills
  • Organisational skills and the ability to multitask
  • The ability to be proactive and take the initiative
  • Attention to detail
  • Tact and diplomacy
  • Communication skills - in English. French would be an additional advantage!
  • A knowledge of basic DIFC and / or ADGM AML Rules
  • Apply

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