Responsibilities and Duties - Prepare and maintain company documents and reports - Schedule meetings, book meeting rooms and prepare meeting agenda - Answer and route phone calls and take messages - Handle incoming and outgoing emails - Organize client meetings, team meetings, and events as needed - Provide operations support and documentation support for managers - Will be responsible for internal company'
s communication, circulars, and bulletins - Responsible to formulate and review communication media including emails, presentations and other relevant media - Operations related logistics planning, coordination, and management to ensure the most efficient solutions in support to the business requirements - Make travel arrangements including airline and hotel reservation for employees - Monitor and manage expenses within the allotted office operations budget - Determine administration issues and resolve them for smooth office operations - Manage the calendar of senior managers on a daily basis - Provide support in preparing project documents and reports - Coordinate the administration activities and coordination among different departments - Review and revise the daily work order for administration staff - Coordinate with inside staff and outside agencies for daily administrative operations Qualifications and Skills Candidate Background - At least 5 years of experience in a dynamic organization - Understanding and practical knowledge of administrative roles - Experience in supporting managers across a variety of departments at different levels Basic Qualifications - Bachelor'
s degree in relevant field - Basic accounting knowledge - Fluency in the English language and good writing skills - Ability to work in virtual teams and Matrix environment - Excellent verbal and written communication skills.
Solid experience in formal report writing and official communication protocols. - Advanced experience with Office with special consideration for PowerPoint and Excel - Sound negotiation and arrangement skills - Excellent interpersonal and communication skills - Team orientation and the ability to work closely with cross-functional partners - Strong organizational, time management and multitasking skills - Self-starter and innovator - Demonstrating professional and ethical behavior Job Type : Full-time Experience : - Administrative : 2 years (Required) Education : - Bachelor'
s (Required) Language : - English fluently (Required