Group Compliance & Risk Senior Manager
Volkswagen Group
Dubai, AE
منذ 4 يوم

Role is based in Doha, Qatar

Main Goals & Objectives

The GRC Organization throughout the Volkswagen Group is facing significantly enhanced tasks and requirements in the areas of Compliance, Integrity and Risk Management.

The main goal of this role is to establish and maintain an effective and efficient Compliance and Risk Management System for the company that is adequate and competent in meeting the stringent requirements of the Volkswagen Group.

For this purpose this role combines two imperative perspectives in a single role : Compliance and Risk Management.

The notion of Compliance requires the job holder to be visible, independent, courageous and prominent while sending a strong message on Compliance and Ethics throughout the entire organization.

Further on, the role demands the holder to actively promote and enhance the company’s Compliance and Ethic programs.

The concept of Risk Management requires an equally visible, independent and courageous pursuit of the role with a strong emphasis on creating transparency on the current risk situation for the company and screening for any upcoming risks.

It is hence of utmost importance that the holder ensures that risk management is part of the daily business and risks are mitigated consequently.

Main goal is to establish and maintain an efficient Dealer Incentive Claims Management system substantiated with a reliable Dealer Audit process for the company.

Primary objective is to ensure the timely and accurate processing and payment of Dealer Incentive claims. Another key objective is to facilitate regular and effective Dealer and Internal audits relating to tactical, bonus, after sales and marketing costs paid by the company.

Main Responsibilities

Compliance Management

The Compliance Management element requires the holder to have adequate knowledge on Compliance. This requires a capacity to implement and monitor a preventive Compliance Management System in the area of responsibility.

The position includes independent advice of management and departments in the area of responsibility, targeted trainings for employees regarding legal and internal requirements to prevent corruption, embezzlement, fraud and money laundering :

  • Establishment and self-responsible management of an effective and efficient Compliance Management System in alignment with Group compliance functions
  • Ongoing monitoring, assessment and effective as well as efficient improvement of Compliance and Ethic programs in the area of responsibility;
  • independent monitoring and development of improvements of the Compliance Management System

  • Spearheading the implementation of relevant ethic programs at AVME & VGME.
  • Independent advice regarding Compliance and ethical questions to senior management and boards as well as to employees in his / her field of responsibility
  • Provide AVME Senior Management on a quarterly basis with an in-depth assessment of the Compliance progress and maturity paired with detailed recommendations for further enhancement
  • Conduct Compliance tasks as required by Group Compliance functions (Volkswagen Group, Divisional Compliance Officer / Regional Compliance Officer and Chief Compliance Officer of the brand) in close cooperation and alignment with various Group Compliance functions
  • Leading the implementation of the Volkswagen Group Integrity Program
  • Overseeing the integration of Integrity in all relevant processes
  • Reporting, monitoring and reviewing the effectiveness of the Integrity activities
  • Assuring advice, coaching, training, and assistance on the subject of Integrity
  • Risk Management

    The Risk Management aspect requires the holder to display adequate knowledge on Risk Management enabling her / him to implement and monitor a preventive Risk Management and Internal Control System in the area of responsibility.

    The position includes independent advice of management and departments in the area of responsibility as well as targeted trainings for employees.

  • Establishment and operating of an effective and efficient Risk Management and Internal Control System (RMS / ICS) in alignment with Group Risk Management functions
  • Ongoing monitoring, assessment and effective as well as efficient improvement of Risk Management programs in area of responsibility;
  • independent monitoring and development of improvements of the RMS / ICS

  • Conducting the annual Group Risk Management process and all required activities that pertain to this exercise.
  • Update AVME Senior Management on a quarterly basis on the risk landscape and any early warning indications of upcoming risks
  • Independent advice regarding Risk Management questions to senior management and boards as well as to employees in his / her field of responsibility
  • Conduct Risk Management tasks required by Group Risk Management functions (Volkswagen Group, Audi Group or Chief Risk Officer of the brand) in close cooperation and alignment with various Group Risk Management functions
  • Key-user for Group Risk Management System (RICORS).
  • Dealer Incentive Claims Processing

  • Manage tactical campaigns available to dealers in the systems SPP / i.Serve. Coordinate with the business especially Regional Sales Managers on the proper set-up of campaigns.
  • Responsible in reviewing and approving Tactical requests from dealers in SPP / i.Serve. Coordinate with Dealers to ensure completeness and accuracy of supporting documents.
  • Update supporting calculation and upload claims in Tactical database.
  • Over-all in charge for the issuance of credit note to dealers or updating the SOFA fund balance.
  • Facilitate reconciliation of tactical payments per market.
  • Facilitate reconciliation of tactical spend with Controlling QlikView data.
  • Ensure that supports committed to the markets are in line with supports committed by headquarters.
  • Gather supporting commitment letters from headquarters and maintain up-to-date overview.
  • Ensure completeness of credit notes and availability of copies for the monthly closing.
  • Responsible in the issuance of the monthly status report on Dealer Claims and SOFA fund balance being consolidated in the monthly CFO Reporting Package.
  • SPP / i.Serve Key user
  • Dealer Audits

  • Responsible for the set-up and maintenance of an up-to-date Audit Tools Kit (based on GDAs and historical information).
  • Undertake Risk Assessment for all dealers.
  • Manage the audit planning. Coordinate with dealer and business to gather data for Audit Scope.
  • Prepare Audit Work program.
  • Facilitate the annual audit for each dealer based on the Audit Work program. Conduct kick-off and clearance meetings with the dealer.
  • Over-all in charge for the issuance of the Audit report. Finalize the report on the basis of the results of presentation and discussion with management and Audit Committee.
  • Facilitate follow-ups and escalation process when necessary.
  • Conclude the audit by facilitating a feedback survey. Utilize the results of the survey for further improvement.
  • Internal Audits (Ad Hoc)

  • Responsible for the set-up and maintenance of an up-to-date Audit Tools Kit (based on Process documentation and historical information).
  • Undertake Risk Assessment of the company’s commercial costs.
  • Manage the audit planning. Coordinate with Controlling to gather data for Audit Scope.
  • Prepare Audit Work program.
  • Facilitate ad hoc audit for identified commercial costs based on the Audit Work program. Conduct kick-off and clearance meetings with relevant departments.
  • Ensure that internal processes are in line with Group standards.
  • Over-all in charge for the issuance of the Audit report. Finalize the report on the basis of the results of presentation and discussion with management and Audit Committee.
  • Facilitates follow-ups and escalation process when necessary
  • Conclude the audit by facilitating a feedback survey. Utilize the results of the survey for further improvement.
  • Integrity

  • Establishes and develops the local Integrity Program and implementation of measures to improve the integrity-related local strategy.
  • Conducts local planning and strategic selection of measures and tools.
  • Leads development and implementation of all related programs of the local entity.
  • Oversees the integration of Integrity in all relevant local processes and instruments, especially in HR.
  • Leads reporting, monitoring and reviewing the effectiveness of the local integrity activities.
  • Assures cooperation and networking with related areas and the consideration and integration of relevant concepts.
  • Assures advice, coaching, training and assistance on the subject of Integrity.
  • Local governance and operational responsibility of the Integrity Program.
  • Updating and further developing the local integrity-related strategy.
  • Adherence of the local entity integrity management standards.
  • Ensuring that the local integrity management is both appropriate and effective.
  • Promotes a positive impact in the culture of the local entity and that the reputation index increases.
  • Presenting integrity Management progress to the local Board of Management.
  • Product Compliance Monitoring System (PCMS)

  • Monitoring and further development of an effective PCMS in respective National Sales Company.
  • Ensure product compliance culture by communicating values.
  • Influencing incentive systems and leadership behaviour to allow compliance with binding commitments.

  • Monitoring of product compliance goals with regard to the PCMS.
  • Allocation and analysis of product compliance risks with regard to the PCMS.
  • Definition and regular review of the effectiveness and appropriateness of principles (e.g. guidelines) and measures (e.
  • g. definition of process-integrated controls). This also includes measures in the event of identified product compliance violations.

  • Coordination with other departments and management systems with the aim of assigning clear roles and responsibilities.
  • Communication and reporting on the Product Compliance Management System (risks, program, organization and violations).
  • Organization of product compliance training for the relevant groups of people.
  • Coordination and implementation of monitoring measures proposed by the internal NSC organization and / or specified by the VW Group.
  • It is the responsibility of the PCMS manager to render violations of relevant binding obligations by fulfilling his or her above-mentioned duties significantly more difficult.
  • Central PCMS contact.
  • Ensuring an integrated overview of PCMS requirements.
  • Ensuring the exchange of information with the PCMS central function and an adequate level of information regarding PCMS issues.
  • Ensuring promotion PCMS awareness.
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