PA to Managing Director

Mackenzie Jones

Dubai, Dubai, AE

منذ 6 يوم

source : WHATJOBS

My client is currently looking for a Pa to support the Managing Director of a leading provider of Health, Safety, Security and Environment (HSSE) and support services to the Middle East and Africa (MEA) oil and gas industry.

Extensive and complex diary management; preparation of detailed international travel itineraries (visas, correspondence support and management of highly confidential matters)

Manage and administer meetings and conferences; both local and international including : Board meetings, Executive Leadership Team & corporate social events

Receive and interface with senior clients and partners

Assistance with preparation of business reports and presentations

Provide administrative support; expenses, correspondence, IT requests, file management & interface with all internal departments

Screen telephone calls and e-mails of the MD, taking appropriate action where necessary

Support the MD on all presentations required for Executive meetings

Liaise with regional staff as and when required

Ensure an effective document management system is maintained for both paper and electronic documents

Task Management, to include managing status, time, notifications, meeting management and follow up of assigned tasks

Administration and follow up of action points from meetings

Management of SharePoint site

Manage visas for the team, ensuring key individuals have visas for the appropriate countries at all times

Manage travel for key members of the team

Purchase orders as required

IT Key User for the team

The successful candidate will speak at least 2 languages (one preferably being Arabic). You will be extremely efficient, organized, and pay extreme attention to detail.

You will also have the experience and sensitivity dealing with confidential information. Excellent use of MS Office tools (Word, PowerPoint, Excel, and Outlook) are also essential as is the willingness to work irregular hours.

About The Company

Mackenzie Jones Middle East has decades of HR, Marketing, Finance & Accounting, Sales, Secretarial & Business Support, Management Consulting and Engineering recruitment expertise.

Along with a deep understanding of key market sectors and regions, we never forget to treat clients, companies and candidates as individuals who have unique needs.

So we always listen, constantly learn, occasionally challenge and frequently advise. It’s all part of a service renowned for its courtesy, consideration and dedication.

Based in Dubai since 2006, our office covers the GCC and Levant countries and with the right regional expertise, we are the leading specialists.

We’re growing rapidly because people appreciate our honesty, commitment and results.

Areas of specialties we recruit for are : Human Resources, Finance & Accounting, Marketing, Sales, Secretarial & Business Support, Executive Search, Banking & Financial Services, Management Consulting and Engineering.

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