Office Manager
Hill+Knowlton Strategies
UAE,Dubai,Dubai
منذ 3 يوم
source : Drjobs.ae

BasicFunction Responsible for the organisationand coordination of office operations, procedures and resources tofacilitate organisational effectiveness andefficiency.

Duties andResponsibilities Essentials

  • assign and monitor clerical, administrativeand secretarial responsibilities and tasks among officestaff
  • allocation of resources to enable taskperformance
  • coordinate office staff activitiesto ensure maximum efficiency
  • evaluate andmanage staff performance
  • help HR recruit andselect office staff
  • organise orientation andwelcome packs for new staff members
  • coach anddiscipline office staff
  • design and implementfiling systems
  • ensure filing systems aremaintained and current
  • establish proceduresfor record keeping
  • monitor recordkeeping
  • ensure security and confidentiality ofdata
  • design and implement office policies andprocedures
  • ensure office policies andprocedures are being adhered to
  • analyse andmonitor internal processes
  • implementprocedural and policy changes to improve operationalefficiency
  • prepare operational reports andschedules to ensure efficiency
  • monitor andmaintain office supplies inventory
  • review andapprove office supply acquisitions
  • maintain asafe and secure working environment
  • handlecustomer inquiries and complaints
  • Act as P.A.of GM
  • Assist with HR & Finance relatedtasks
  • Show initiative, positive attitude& professionalism
  • Staff / SelfDevelopment

  • Becomeproficient with H&K infrastructure resources (i.e.HK.net).
  • Pursue every career developmentopportunity related to his / her career advancement.
  • Participate in H&K training programs
  • Firm Promotion
  • Project positiveimage of H&K at all times
  • Key Competencies

  • communication skills
  • problem analysis and assessment
  • judgment and problem solving
  • decision making
  • planning andorganising
  • work and time management
  • attention to detail and high level of accuracy
  • delegation of authority and responsibility
  • information gathering and monitoring
  • coaching skills
  • integrity
  • stress tolerance
  • adaptability
  • teamwork andcollaboration
  • achieve personal monthly goalsand targets
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