Job Role : Accountant
Main responsibilities of the position include (not limitedto) :
Reconciling Orders and Receipts
Check that orders match receipts. Check forany errors or omissions. All sales receipts must match cashcollected.
Manage daily cash collection fromdrivers.
Maintain all records on internaldatabases and hard copies.
Food andSupplies Budget
Manage weekly foodpurchase orders.
Weekly inspect storage shelves sorecords of what was ordered are accurate.
Manage purchase order monthly payments to credit customers and petty cash system.
Payrolland Vendor Payments
Maintain HRrecords to ensure that employees are being paidaccurately.
Handle monthly payroll.
Manage petty cash payments to goods or servicesdelivered.
Prepare deposit slips at the close of businesseach day. This involves comparing cash receipts, checks and creditcard payments with total sales for the day.
Take the deposit to the bank to ensure that it arrivessafely.
Weekly report of sales and expenses. Thereport should note any areas where the restaurant is over budgetand should identify any losses of cash.
Delivermonthly standard accounting reports -balance sheet, profit& loss, cash flow reports.
Prepare alldocuments for annual audit process and coordinator with externalauditors.
Food Menu ItemData
Update system as required withfood information.
Responsible for calculatingcosts of food and beverage items.
Recordinformation and produce control reports periodically to helpmaintain a suitable inventory of food and beverage items for therestaurant.
Help change price menus or changethe prices of certain items based on the information theycollect.
Recommend solutions if food orbeverage shortages occur.
Prepare varianceanalysis for food & beverage and communicating / discussingwith relevant parties.
Participate for stock takeat the restaurants.
Arrange surprise spotchecks at the outlets.
Maintain a daily recordof inventory purchased for every chart of account andensure it isbalance with account payable.
Spot check onthe receiving department to ensure that the scales are correct andgoods are checked for quality.
Check andensure that no material is issued out from the store withoutrequisition or approval from the respective departmenthead.
Prepare daily staff meal costreport.
Organize and do stock take and monthlyclosing procedures and to prepare all journals. Prepare cost boardand the related journal vouchers.
Checkinvoices against receiving record and compare them with purchaseorder and purchase request, and to ensure that all invoices arestamped and signed by the authorized person.
Record the total daily purchase by chart of accounts andaccumulate for month end balancing with account payable.
Check and ensure that all inventories purchased are inbalance with account payable on a bi-monthly basis.
Ensure that purchasing obtain uptodate and accurateprices by comparing prices against suppliers quotations
Check and review filled requisitions and ensure thatgoods are not issued more than requested.
Conduct spot check to ensure that the goods received areas per specifications and the deliveries of goods by suppliers areconsistent with the receiving schedule and the storerooms are notoverstock especially during month end.
Auditmonthly stock and prepare reconciliation on allstockrooms.
Post actual stock results in thesystem and print inventory valuation report.
Reconcile all inventory accounts based on actualpurchases and actual inventory stock take and allocate the expensesto the respective department based on theirrequisitions.
Any additional tasksassigned by management.