In-charge of receiving External calls / queries from Customer / Clients, screen and direct calls to concerned department.
Preparation of Duty List, Job Sheet and Attendance Sheet for assigning the employees to the respective Site / Project activities based on the confirmation from Site
Supervisor, Project / Site Engineers.
Provide information to callers, prepare outgoing e-mails regarding support documents for project / site activities.
Check, sort and forward emails received to concerned authority.
Schedule meetings for Project Progress Status discussion, any other meeting with higher authorities if informed by management.
Ensure knowledge of staff movements in and out of organization.
Provide clerical support such as getting approvals in documents from higher authority.
Prepare Sales Orders (SO) with accurate data like item code, item description, payment terms, delivery terms and delivery location, approved drawings, approved cost sheet, VAT etc.
with reference to the LPO / Sub-contract received from customer.
Release purchase orders (PO) to concerned departments based on the MR document and takes care for requirement like back-
to-back purchase, fabrication, MEP, direct trading from stock etc.
Close follow with purchase team to get the back-to-back purchase items on time to ensure materials delivery within the customer-required time frame.
Arrange for deliveries through valid system generated delivery notes / material out (DO / MO), issue it to the logistic department for further delivery allocation and ensure the issued DO’s copy are maintained in file.
Co-ordinate with logistic team to collect back all customer signed DO’s. Cross-verify for 100% delivery of all items as per DO, cross verify for any discrepancies.
Prepare TAX invoice and Receipt Note based on the received / signed DO’s and Invoice. Cross-verify for invoice correctness prior invoice released to sales channel.
Transfer the invoice with complete supporting documents to accounts department for proper filing in master data record room.
Making payment receipt RV’s against collection.
Preparing Payment Request for releasing cheque to the suppliers for purchasing the materials.
The scope of work for you is completely as per the requirement of the business. Scope of work might change from time to time as per the business requirement.
Proven experience in sales; experience as a sales coordinator or in other administrative positions will be considered a plus;
Good computer skills (MS Office)
Proficiency in English
Well-organized and responsible with an aptitude in problem-solving
Excellent verbal and written communication skills
A team player with high level of dedication
BSc / BA in business administration or relevant field; certification in sales or marketing will be an asset
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