Internal Sales Coordinator ( Automation)
Servetech Middle East General Trading LLC
Dubai, United Arab Emirates
منذ 2 يوم
source : BLOOVO Middle East FZ LLC
  • In-charge of receiving External calls / queries from Customer / Clients, screen and direct calls to concerned department.
  • Preparation of Duty List, Job Sheet and Attendance Sheet for assigning the employees to the respective Site / Project activities based on the confirmation from Site
  • Supervisor, Project / Site Engineers.
  • Provide information to callers, prepare outgoing e-mails regarding support documents for project / site activities.
  • Check, sort and forward emails received to concerned authority.
  • Schedule meetings for Project Progress Status discussion, any other meeting with higher authorities if informed by management.
  • Ensure knowledge of staff movements in and out of organization.
  • Provide clerical support such as getting approvals in documents from higher authority.
  • Prepare Sales Orders (SO) with accurate data like item code, item description, payment terms, delivery terms and delivery location, approved drawings, approved cost sheet, VAT etc.
  • with reference to the LPO / Sub-contract received from customer.

  • Release purchase orders (PO) to concerned departments based on the MR document and takes care for requirement like back-
  • to-back purchase, fabrication, MEP, direct trading from stock etc.

  • Close follow with purchase team to get the back-to-back purchase items on time to ensure materials delivery within the customer-required time frame.
  • Arrange for deliveries through valid system generated delivery notes / material out (DO / MO), issue it to the logistic department for further delivery allocation and ensure the issued DO’s copy are maintained in file.
  • Co-ordinate with logistic team to collect back all customer signed DO’s. Cross-verify for 100% delivery of all items as per DO, cross verify for any discrepancies.
  • Prepare TAX invoice and Receipt Note based on the received / signed DO’s and Invoice. Cross-verify for invoice correctness prior invoice released to sales channel.
  • Transfer the invoice with complete supporting documents to accounts department for proper filing in master data record room.
  • Making payment receipt RV’s against collection.
  • Preparing Payment Request for releasing cheque to the suppliers for purchasing the materials.
  • The scope of work for you is completely as per the requirement of the business. Scope of work might change from time to time as per the business requirement.
  • Proven experience in sales; experience as a sales coordinator or in other administrative positions will be considered a plus;
  • Good computer skills (MS Office)
  • Proficiency in English
  • Well-organized and responsible with an aptitude in problem-solving
  • Excellent verbal and written communication skills
  • A team player with high level of dedication
  • BSc / BA in business administration or relevant field; certification in sales or marketing will be an asset
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