Executive Secretary
منذ 2 يوم
source : Drjobs.ae

Key responsibilities

  • To provide secretarial support to the Work Group using FileSite,Microsoft Word, Outlook, PowerPoint, Excel, Intapp open, 3e andInteraction;
  • To create and amend documents,correspondence and e-mails to ensure compliance with legalprocedures and correct grammatical usage, using File Site documentmanagement system and audio dictation and manuscripts to a highdegree of accuracy and often to tight deadlines;
  • tracking changesin completed documents using Track Changes;
  • Carry out or provide support for conflict of interest searches asneeded;
  • To open new matters on the system,together with preparation of client files including correspondence,supporting documents etc.;
  • To schedulemeetings, take phone calls from clients in associates’absence presenting a professional and courteous image to clientsand other outside parties;
  • To liaise withmembers of other departments to follow up on queries fromassociates, e.g. travel arrangements, billing information,documents sent for translation, filing, etc;
  • To arrange travel and accommodation, liaise with our externaltravel agent to ensure all bookings are made and keep track ofitineraries;
  • To assist with the monthlybilling process, including coordinating the billing guides,narrative amendments and sending invoices to the clients ;
  • To provide general administrative assistance scanning, filing, photocopying, processing expenseforms etc.;
  • To electronically file e-mailsand documents;
  • To deal with e-mails duringassociate’s absence from the office and to takeappropriate action;
  • Any ad hoc internetresearch; and
  • To update client / contactdatabase on Outlook and InterAction.
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    بريدي الالكتروني
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