Job Role : Coordinator - Housekeeping
About the Job :
An opportunity has arisen for a Coordinator to join our Housekeeping team. The main duties and responsibilities of this role :
To ensure smooth operation and orderliness in the Housekeeping office.
Ensuring that the Department manning is on track
Ensures that all new colleagues are tracked in order to assess their performance after 3-6 months
Forwards administration works to departments concerned
Assist Storekeeper and Purchasing Department in liaising with various departments regarding purchasing or receiving and charging of items ordered by housekeeping
Sends purchase and store requests through ADACO system during the absence of Storekeeper
Assists with creation and implementation of any new administrative changes
Updates SOP's and Job descriptions through Mercury as and when needed
Helps out with certain Laundry administration work
To answer the telephone professionally as per the JI standard and convey messages to the executive Housekeeper.
To execute all administrative work related to the Housekeeping department.
To ensure the departmental filing systems are maintained as per the various files already established in the department.
To record and control pay roll related matters for the department.
To liaise with Supply Chain & Logistics for CAPEX and in ordering various supplies, raise purchase requests in Adaco and follow up the purchasing process.
To liaise with the Training department and maintain all training records related to the Housekeeping department.
To liaise with the Assistant Managers and prepare the weekly duty rosters.
To liaise with the Florists in submitting month end inventory flower cost to finance cost control.
To liaise with the storekeeper in order to speed up the orders.
To thoroughly check the various invoices before submitting to the Executive Housekeepers signatures.
To attend the training and communication meeting as per the schedules.
About you :
The ideal candidate for this position will have the following experience and qualifications :
Fluent in English, both oral and written
Diploma in Hotel Operations
3 years' experience in housekeeping within a 4 / 5 star hotel
1 year experience in an administrative role
Experience as a personal assistant