Executive Office-AQ [MJ].Personal Assistant
Jumeirah Group
Dubai, United Arab Emirates
منذ 16 يوم
source : Hosco

At Jumeirah we are committed to encouraging and developing our colleagues in world class environments. We value diversity and equal opportunities, employing over 10,000 colleagues from over 90 different countries including locations in Asia Pacific, CIS, Central Asia, Western and Eastern Europe, South America, Africa and the Middle East.

Madinat Jumeirah The Arabian Resort of Dubai is a magnificent tribute to Dubai’s heritage with two grand boutique hotels, Arabian summer houses, the exclusive Malakiya Villas, over 40 world-

class restaurants and bars, a traditional souk, 3km of waterways with abras, the region's leading conference and banqueting centre, 2km of private beach, the award-

winning Talise Spa, and the superlative Talise Fitness health club.

About the Role

An exciting opportunity has arisen for a Personal Assistant to join the Madinat Jumeirah team. The main purpose of the role is ensure that the planning, coordinating, administration as well as communications and information functions and duties are carried out in a professional, discreet, exact and prompt manner in accordance with the expected standards.

Your key duties include :

Schedule meetings and appointments with external and internal guests

Check General Manager's electronic mail system for any urgent messages and in his absence ensures matters are referred to alternative Executive Committee members for action and ensure response is made where required.

Ensure reports are on hand prior to meetings.

Ensure meeting correspondence & information is available for managers when having meetings.

Typing of all reports and correspondence received in either manuscript or dictated form.

Filing of all documents and update systems when necessary to ensure easy reference.

To manage an efficient and effective trace system for the General Manager to ensure action is taken at the appropriate time on relevant matters.

Similarly ensure follow-up is done on matters initiated and requiring a response and deadlines are kept.

Book meeting rooms when required, including catering, billing, AV etc.

Manage travel arrangement including flights, accommodations, transfers etc

Taking minutes of meetings and drafting necessary document for distribution

Any other duties as may reasonably be requested by the management.

Operational

Promote a professional image of the office at all times to internal and external customers.

Attending various departmental meetings and preparing the minutes for distribution.

Handling complaint or commendation letters replying back to guests after investigation.

Handling Rooms Reservation, Rest Reservation and Show around bookings for the guests who contact General Manager’s office.

To act as liaison between Executive Committee members and the General Manager, ensuring all messages are passed on and meetings arranged as requested.

To be responsible for scheduling / coordinating the following meetings (Including notification of dates, times, location of meetings to all attendees and advising attendees of any changes well in advance) :

Keeping the General Manager informed of appointments and meetings scheduled and ensuring enough time for each meeting and assist General Manager to keep to the timetable on a daily basis by ensuring that internal attendees arrive on time.

In order to be considered for this role, you will have at least 3 years' experience as Personal Assistant or leader in a 5 star hotel as well as in multi-

cultural environment.

This is a very "hands on" and demanding position so it is paramount that you work well in a team but are also able to set standards and lead by example at all times.

You must be comfortable working under pressure.

You will have strong written and verbal English skills as well as a good working knowledge of Microsoft Office as strong communication skills are required.

About the Benefits

This position offers a highly competitive salary and package which includes : your own single room accommodation / live out allowance, free transport to and from your place of work, uniform, laundry services, meals during working hours, annual flight allowance, medical coverage, life and accident insurance, retail and leisure discounts, 50% discount off Jumeirah F&B Outlets and reduced hotel rates.

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