Post Security Manager And Crisis Coordinator B3(l)
Foreign & Commonwealth Office
UAE, Abu Dhabi,Abu Dhabi
منذ 4 يوم
source : Drjobs.ae

Job Role : Post Security Manager And CrisisCoordinator B3(l)

Duties andresponsibilities :

  • General security management
  • Be first point of contact within the Embassyfor security-related concerns, providing all stakeholders withquick, well-calibrated advice, escalating issues of concernaccordingly.
  • Be the Embassy's subjectmatter expert on Foreign and Commonwealth Office (FCO) securitypolicy and procedure, seeking further guidance and clarity onunfamiliar issues.
  • Actively monitor securitythreats, risks and issues, consulting the Post Security Officer(PSO) on risk mitigation techniques and Post State of Vigilance(SOV), setting commensurate security postureaccordingly.
  • Liaise with diplomatic and localpolice on protective security issues.
  • Be oncall and provide an out-of-hours response to security incidents,assisting in the coordination of security resources and managementof any emergency response (on call allowance provided).
  • Plan and execute effective security strategy for Embassyevents and visits that ensures commensurate levels of security,balanced against threat and business need.
  • Conduct security risk assessments for external events andassist hosts in setting appropriate security posture.
  • Monitor and report security breaches and security relatedincidents to the PSO and ROSM, and assisting with breach / incidentmanagement.
  • Lead on completion of OverseasSecurity Advisor (OSA) recommendations at Post in consultation withthe ROSM.
  • Act as local point of contact forV / VIP security details, and assist Post's Visits Officer toensure adequate security for visiting dignitaries.
  • Conduct security induction briefings and training withinfive (5) days of arrival for all new members of staff and UK-based(UKB) families.
  • Provide ongoing securitysupport and advice to UKB families in collaboration with CommunityLiaison Officer (CLO).
  • Provide supervision ofworks within the secure zone as required.
  • Review, adapt, and deliver the Embassy's Expo2020 Dubai security strategy for the lead up to and during the Expoin line with FCO security policy and guidance.
  • Ensure that the Embassy is fully prepared for the intenseactivity at in the lead up to during Expo 2020 Dubai.
  • Guard force management
  • Manage a large contracted guardforce providing a range of manned guarding duties to the Embassy,ensuring security policy is adhered to and the operationaleffectiveness of all procedural, physical, and technical securitymeasures is maintained at all times.
  • Administer the contracted guard force, ensuring robuststanding orders are up to date, appropriate, and effective, andunderpinned by regular training and practice drills.
  • Assist the Guard Supervisor in ensuring theEmbassy's operational needs are met through efficientresourcing that reflects business need.
  • Ensure that guard schedulesand rosters are accurate and submitted in a timely manner to allowefficient financial planning.

  • Liaise with thecontractor's management team through regular meetings toensure acceptable guarding standards are maintained through regularmonitoring of contract Key Performance Indicators (KPI).
  • Alsoensure that the contractor maintains appropriate standards ofwelfare and duty of care to the guards.

  • Ensureeffective manned guarding services with a particular emphasis onaccess control; person and vehicle search; patrolling;
  • fireprevention; mail scanning; maintenance of occurrence book (XQ1);incident reporting and incident response; protective surveillance;
  • and exceptional customer service to visitors.

  • Physical security
  • Review and maintain the physicalsecurity of the Embassy and Residence grounds, identifying anddealing with issues quickly and effectively.
  • Act as Post lead for significant installation / maintenance projects of physical security measures in consultationwith relevant partners and stakeholders.
  • Review and, where necessary, implement physical securityupgrades to staff accommodation.
  • Maintain arecord of secure combinations and access codes to critical areas,administering routine changes when required.
  • Provide training and guidance on Embassy opening / closingprocedure and policy to relevant staff.
  • Assistthe Embassy's Estates Team to ensure maintenance schedulesand emergency repairs to the Heavy Vehicle Mitigation (HVM)measures are conducted efficiently by the maintenancecontractor.
  • Technicalsecurity
  • Responsiblefor Automated Access Control Systems (AACS), ID badge issue,issuing access privileges, and monitoring and reporting systemfaults.
  • Monitor and report issues with ClosedCircuit Television (CCTV) and to provide training and guidance tosystem users.
  • Conduct and record weeklytesting of VOICE alarm system reporting any concerns to the SecureTechnical Services Officer (STSO).
  • Ensure FCOpolicy on electronic devices and mobile phones is adheredto.
  • Administer and account for the DigitalRadio systems, ensuring that regular radio checks are carried outand recorded.
  • Provide support, wherenecessary, to the STSO.
  • Personnel security
  • Conduct all local staff security vetting, ensuring allmandatory checks are completed in line with FCO guidance andpolicy, liaising with UK Security Vetting / ROSM / PSO and PersonnelSecurity Team, and storing records appropriately.
  • Manage staff access to areas and information withinGovernment Security Classification (GSC) and FCO policy.
  • Manage cleared / un-cleared contractors and escorted / unescorted visitor passes and access policy through consultationwith the PSO and Post Security Committee (PSC).
  • Ensure adequate supervision of external contractors andmaintenance staff.
  • Security administration
  • Act as Secretariat of the Post Security Committee (PSC).Under direction of the PSO, to arrange meetings; draft agendas;
  • andrecord, draft and issue accurate minutes in a timelymanner.

  • Conduct thorough security riskassessments and create reports of all internal and external Embassyevents.
  • Ensure all XQ logs are managedaccurately and efficiently, and available forinspection.
  • Monitor and report on Estates andSecurity Directorate (ESD) Key Performance Indicators on aquarterly basis.
  • Review, revise, and issuePost Security Regulations (PSR) 1 to all new staff upon taking upappointment and all staff thereafter on an annual basis.
  • Issue PSR2 to all new UKB staff and local staff with access to theConfidential Area, and re-issue on an annual basis.

  • Assist the PSO with security breach investigations andremedial action.
  • Maintain an accurateinventory of security equipment, ensuring all equipment is insatisfactory working order.
  • Ensure thatregular security incident drills are conducted and that all staffare adequately briefed on procedures.
  • Conductsecurity surveys of new staff accommodation and any other propertybeing purchased or leased.
  • Conduct periodicout-of-hours inspections of the Embassy to identify securitybreaches, reporting findings to the PSO.
  • Actas contract owner for all security-related contracts, i.e. guardingand gate maintenance.
  • Act as delegated budgetholder for Post's security budget and provide quarterlyreporting to Corporate Services on budget forecasting andexpenditure.
  • Generalist
  • Manage all incoming and outgoing diplomatic mail in linewith FCO guidance and policy.
  • Build strong andeffective networks and relationships with key contacts outside ofthe Embassy with a particular focus on other friendly embassies,security professionals, and security organisations.
  • Ensure effective outreach and engagement with the BritishCouncil in Dubai.
  • Take an active role in theembassy's Crisis Management Plan (specifically supportingas crisis security manager) and Embassy response to incidents oremerging threats that may affect the Embassy or UKnationals.
  • Assist FCO Services with securityrelated projects at Post.
  • Provide logisticsand transport support, alongside security responsibility, toEmbassy visits.
  • Crisiscoordination
  • Lead oncrisis coordination work for the Embassy, working closely with theDeputy Consul General on development of crisis plans andpreparedness.
  • Plan crisis drills, organisecrisis training sessions (to be delivered by others), maintaincrisis equipment, and support crisis awareness amongstcolleagues.
  • This is separate to the specificrole the PSMCC will have during a crisis as Crisis SecurityManager.
  • Key competencies required :

  • Managing a Quality Service - Being organisedto deliver service objectives and striving to improve the qualityof service, taking account of diverse customer needs andrequirements.
  • Effectively planning, organising, and managing timeand activities to deliver a high quality and efficient service,applying programme and project management approaches to supportservice delivery.

  • Leading and Communicating -Leading from the front and communicating with clarity, conviction,and enthusiasm. Managing and engaging with people with honesty andintegrity, and upholding the reputation of theorganisation.
  • Delivering at Pace - Focusing ondelivering timely performance with energy and taking responsibilityand accountability for quality outcomes.
  • Working to agreed goalsand activities and dealing with challenges in a responsive andconstructive way. Providing the focus and energy to driveactivities forward through others and encourage staff to performeffectively during challenging and changing times.

  • Making Effective Decisions - Showing clarity of thought,setting priorities, analysing and using evidence to evaluateoptions before arriving at well-reasoned, justifiable decisions.
  • Creating evidence-based strategies, evaluating options, impacts,risks, and solutions; maximising while minimising risk andbalancing social, political, financial, economic and environmentalconsiderations to provide sustainable outcomes.

    Essentialqualifications, skills and experience

  • Military, law enforcement, or commercial securityexperience, or five years' experience within a relevantfield.
  • Ability to think rationally and takedecisive action when under pressure and during challengingsituations.
  • Proven team leader with goodcommunication skills at all levels.
  • Excellentcommunication skills in English, both verbal and written. Abilityto express ideas and messages clearly and concisely.
  • Collaborative approach to colleague and stakeholderpartnerships. Ability to maintain a range of contacts to buildeffective working relationships.
  • Ability towork quickly, reliably, and proactively with attention to detailand with limited supervision.
  • Strong ITcomputer skills and in using Microsoft Office applications (Word,Excel, PowerPoint, Outlook).
  • Desirable qualifications, skills and experience

  • Formal security related trainingqualification.
  • Experience of security riskmanagement.
  • Membership in security industryprofessional bodies (ASIS, Security Institute).
  • Previous experience of working for Her Majesty'sGovernment (HMG) or understanding of UK government structures andprocesses.
  • Arabic language skills.
  • Additional commercial security industryexperience.
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