Our client within aesthetics industry iscurrently looking for an Executive Assistant to CEO &GM.Job description : The executive assistant will bereporting to the CEO and General Manager, assisting them in theirdaily tasks and being a point of contact between them, managers andemployees.
The EA requires excellent communication skills andinterpersonal skills, being able to work independently and payattention to detail.
Job responsibilities : Taking on theresponsibility of seeking new ideas, following up on currentprojects, maintaining and developing existing ideas or projects forthe company.
Sorting out the entire documentation and organisationof all projects, prioritizing the work flow and time of the CEO andGMArranging all required meetings between CEO / GM / PAFollowing upwith all teams on deliverablesSetting up weekly To Do lists andengaging with every team to make sure things are being done as wellas tracking progress.
Overlooking receptionists, driver’sduties / reports / attendance while giving guidance to make sure thatthe entire office is properly managed and everyone is implementingtheir duties and responsibilities as per the employee handbookTaking on the responsibility of the all matters related tooffice management as well as the administrative staffHandlingconfidential documents and storing them adequately, liaising withfinance and HR on poor attendance / performance / behavior of anyemployeeTaking on the responsibility of making sure all projects,plans, presentations, budgets, files, meetings happen on time witheveryone attending on time as well as making sure that all majorpoints have been registered, shared with all stakeholders and thento track progressResearch and present new lines of business whichthe company can engage in with all supporting argument built behindsuch a requestSyncing Agendas : all 3 agendas (CEO, GM, EA) shouldbe controlled by the PA to make sure that you are well aware of whois where and doing what at any given point in timeOrganizingCEO’s and GM’s agenda, setting up lists tocomplete based on what is needed by the business, reminders onimportant duties / activities / responsibilities, etc Shouldalso be able to enforce all decisions made by CEO and GM on allemployees.
Job Details Job Location : Dubai,United Arab Emirates Job Role : Administration Company Industry : Employment Placement Agencies / Recruiting Preferred Candidate CareerLevel : Mid Career