Job Role : Finance Manager B3(l)
Duties andresponsibilities :
Day-to-day responsibility for overseeing an approximateannual budget of 7.5million in the UAE; including budgeting andforecasting, liaison with devolved budget holders, reportingvariances, and taking corrective actions.
Provide advice andguidance on residual finance work and monthly budget forecasting toDevolved Budget holders.
Strategic support -Ensure the Embassy's overall Financial PerformanceCompliance Indicator (FPCI) score is over 95% (green) every month.
Review weekly financial reports and action any issues that mayimpact on the FPCI score. Work closely with budget holders withinthe Embassy to ensure they are 100% financiallycompliant.
Annual responsibility for producinga Medium Term Financial Planning (MTFP) requirement for the UAE;including future forecasting and identifying savings and liaisonwith devolved budget holders to identify future costing and plans.
Ensure the forecast against the budget is as accurate aspossible.
Report accruals to the Finance Hubtwice a year based on tangible evidence in accordance with theForeign & Commonwealth Office'
s (FCO) AccrualsPolicy. Develop excellent day to day working relationship with FCOcentral Finance and Procurement hubs.
Managethe operational delivery of all financial transaction processingand banking services for the UAE post in line with FCO'
sfinancial policy, procedures, and audit controls, as well as theCorporate Services Charter.
Attributingexpenditure to correct department budgets.
Responsible for the funding requirements of UAE Posts,ensuring that an accurate funding profile for the financial year isin place.
Monitor and review bank account balances on a regularbasis and advice of any ad-hoc funding.
Identify, develop, and deliver solutions to continuouslyimprove transaction (invoices and claims) processing, payroll, andbanking service efficiencies in both Finance Hubs andPost.
Production and analysis of quarterlymetrics such as Overseas Accounting Returns (OAR).
Monitor commercial rate of exchanges (ROE) and keep therecords in register book. Inform London if the FCO ROE andcommercial ROE variance is + / -3% for 2 more consecutive days, andinform all staff once London has taken an action.
Line management and development of 3 x Finance andProcurement Officers. Ensure all staff management deadlines are metin line with the Embassy'
s best practice on staffmanagement. Ensure the team have the right skills to complete theirroles and develop their wider corporate services skills to achievea high-performing Finance Team.
Key competenciesrequired :
MakingEffective Decisions - Being objective; using sound judgement,evidence, and knowledge to provide accurate, expert andprofessional advice and evaluating options before arriving atwell-reasoned justifiable decisions.
Creating evidence-basedstrategies, evaluating options, impacts, risks and solutions, andaiming to maximise return while minimising risk and balancingsocial, political, financial, economic and environmentalconsiderations to provide sustainable outcomes.
Changing and Improving - Being responsive and innovative,and seeking out opportunities to create effective change. Beingopen to change, suggesting ideas for improvements to the way thingsare done, and working in '
smarter', more focusedways. Creating and contributing to a culture of innovation andallowing people to consider and take managed risks, continuouslyseeking out ways to improve policy implementation and build aleaner, more flexible and responsive team.
Delivering Value for Money - Seeking out and implementingsolutions which achieve the best mix of quality and effectivenessfor the least outlay.
Embedding a culture of value for money withinthe team, and making decisions based on evidenced information andfollowing agreed processes and policies, challenging theseappropriately where they appear to prevent good value formoney.
Managing a Quality Service -Effectively planning, organising and managing time and activitiesto deliver a high quality and efficient service.
Being organised todeliver service objectives and striving to improve the quality ofservice, taking account of diverse customer needs and requirements.
Creating an environment to deliver operational excellence andcreating the most appropriate and cost effective delivery modelsfor public services.
Essentialqualifications, skills and experience
Minimum of 5 years of experience working as a FinanceManager.
Holds a formal accountingqualification or is currently pursuing one.
Able to work independently, apply initiative, problemsolve, and work under pressure to meet multiple deadlines andobjectives.
A confident communicator able todeal with all staff and teams within the Embassy, including HerMajesty's Ambassador (HMA).
Excellentcommunication skills in English, both oral and written.
Highly organised with excellent attention todetail.
Excellent numeric skills.
Experience of accounting or managing budgets.
Excellent MS Excel skills.
Desirable qualifications, skills and experience
Familiarity with UK government accountingprocesses.
Familiarity with Oracle-basedapplications.