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If you match the described job role and are as excited as we are to have you on-board in the future, please hit the apply button to be a part of our Talent Community.
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As an Office Manager and Executive Assistant, you will be supporting Baker Hughes VP MENATI and multiple executives. You will manage the day-to-day functions of our office to ensure flawless operations and will play an integral role in ensuring the success of our team through effective organization, prioritization and a hands-on approach.
As an Executive Assistant, you will be responsible for :
Managing the flow of information, organizing appointments and maintaining up-to-date calendars to ensure effective prioritization of tasks
Coordinating logistics for meetings, conferences, events, domestic and international travel arrangements to maximize time, efficiency and value
Managing purchase requisitions and vendor payments in support of strategic activities and processing of monthly corporate expenses
Preparing of reports, correspondence and presentations to provide exceptional and professional documentation for our function and stakeholders
Maintain discrete coordination of sensitive, legally privileged company and personal executive information to ensure confidentiality
Maintain an efficient system of distribution lists and organisational charts to ensure efficient generation of correspondence and communication
Using judgment to prioritise effectively in matters of a routine and non-routine nature to maximise and conserve executive’s time
Fuel your passion
To be successful in this role you will :
Have solid, professional experience providing executive-level support in a fast-paced organization across varying time zones
Be highly organized, detail-oriented and discreet and be able to exercise tact and diplomacy
Display excellent communications skills, with an ability to engage and interact with senior global leaders
Show the ability to multi-task effectively and balance priorities in an ever changing, fast-moving, time-sensitive environment
Have strong numerical, verbal and written communication skills with the ability to draft clear and concise communication
Demonstrate project management skills to plan and deliver on established tactical and strategic goals
Demonstrate an excellent aptitude for building productive relationships with internal teams and key stakeholders
Show expertise within the MS Office suite
Be able to occasionally work early, late or weekend hours for special projects or events
Display a high value for integrity