Executive Assistant - Senior Associate-Fixed Term Contract (7 months)
PwC
Dubai
منذ 5 يوم

Line of Service

Internal Firm Services

Senior Associate

Job Description & Summary

To provide secretarial support to 3 - 5 allocated partners, directors / critical role, on full time basis and adhoc coverage as assigned by the Office Manager or EA Manager.

Financial

  • Adhere to budget
  • Diary management :

  • Extensive management of online diaries, book appointments and arrange meetings, updates as required
  • Ensure Executive / s get to meetings on time with appropriate documentation
  • Act as back up in managing other Executives’ and Principals’ diaries when their EAs are not available
  • Call management :

  • Handle and screen calls for Executive / s
  • Take and pass messages to Executive / s in a timely manner
  • Email management :

  • Monitor Executives’ email inboxes when they are out of the office or at meetings and taking action as necessary
  • Client relationships
  • Maintain and build good working relationships with Executive / s clients and their assistants via phone and email communication
  • Assist other EAs during busy periods
  • Meetings :

  • Pro-active planning for meetings and follow up actions (documents, papers needed )
  • Organise local internal and external meetings, including organising catering, IT requirements etc
  • Meet and greet visitors :

  • Partner and Executive general admin
  • Proofread and finalize documents when required presentations, proposals, letters
  • General filing
  • Keeping Executive own contacts databases / business card storage up to date
  • Learning and Growth

  • Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
  • Comply with PwC policies and procedures in all aspects of the role
  • Build network of strong working relationships both internally and externally
  • Assist with the organisation of PwC events as needed including dinners and outside events
  • Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed
  • Knowledge, skills, and abilities
  • Education

  • Bachelor’s degree
  • Language

  • Proficiency in spoken and written English, Arabic is an advantage
  • Overall Experience

  • 3 +years’ experience in an administrative role
  • Specific Experience

  • Experience with a professional services firm preferred
  • Knowledge and Skills

  • Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions
  • Good oral and written communication skills
  • Good interpersonal skills
  • Must possess a professional telephone manner
  • Demonstrated ability to work under pressure
  • Demonstrated team player and dedication to provide high level of service
  • Must possess a warm, friendly and professional demeanor
  • Knowledge of administrative systems and processes
  • Ability to use Google including G suite
  • Must possess good keyboard skills (at least 55wpm)
  • Education (if blank, degree and / or field of study not specified)

    Degrees / Field of Study required :

    Degrees / Field of Study preferred :

    Certifications (if blank, certifications not specified)

    Optional Skills

    Desired Languages (If blank, desired languages not specified)

    Travel Requirements

    Available for Work Visa Sponsorship?

    Government Clearance Required?

    Job Posting End Date

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    تقديم
    بريدي الالكتروني
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