Urgently Require Secretary To Mad in Dubai We are Lubricant Company and inviting Male candidate for the post of Executive Secretary cum Office Manager.
Candidates should have 2-3 years’ experience in UAE. Candidate who can join Immediate are preferred. Main responsibilities : .
Manage Directors electronic dairy, assessing priority of appointments and reallocation as necessary. . Manage Directors travel arrangements (including visas / accommodation).
Process Directors correspondence, ensuring that incoming correspondence is dealt with by the Director / or on behalf of the Director, or other staff as appropriate.
Maintain Directors office systems, including data management and filing. . Maintain records of Directors contacts. Screen calls, inquiries and requests, and deal with them when appropriate.
Assist Director in researching and following up with action on matters which fall within the Directors responsibility chasing responses, triggering follow up action.
Produce documents, briefing papers, reports and presentations for the Director. Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre meeting briefings and meeting papers.
Manage arrangements for internal staff meetings, other stakeholders meetings, including production / distribution of agenda and papers.
Meet and greet visitors at all levels of seniority. . Supervise all Trust incoming / outgoing mail. . Any other duties as may reasonably be required by the Director.
Organize office operations and procedures. 15. Allocate tasks and assignments to subordinates and monitor their performance.
Perform review and analysis of special projects and keep the management properly informed. . Participate actively in the planning and execution of company events.
Allocate available resources to enable successful task performance. . Coordinate office staff activities to ensure maximum efficiency.
Analyse and monitor internal processes. . Manage internal staff relations. . Maintain a safe and secure working environment.
Indians are preferable Interested candidates can send their CV.