General Consult UAE
, United Arab Emirates
منذ 27 يوم
source : Amito Jobs

Urgently Require Secretary To Mad in Dubai We are Lubricant Company and inviting Male candidate for the post of Executive Secretary cum Office Manager.

Candidates should have 2-3 years’ experience in UAE. Candidate who can join Immediate are preferred. Main responsibilities : .

Manage Directors electronic dairy, assessing priority of appointments and reallocation as necessary. . Manage Directors travel arrangements (including visas / accommodation).

  • Process Directors correspondence, ensuring that incoming correspondence is dealt with by the Director / or on behalf of the Director, or other staff as appropriate.
  • Maintain Directors office systems, including data management and filing. . Maintain records of Directors contacts. Screen calls, inquiries and requests, and deal with them when appropriate.
  • Assist Director in researching and following up with action on matters which fall within the Directors responsibility chasing responses, triggering follow up action.
  • Produce documents, briefing papers, reports and presentations for the Director. Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre meeting briefings and meeting papers.
  • Manage arrangements for internal staff meetings, other stakeholders meetings, including production / distribution of agenda and papers.
  • Meet and greet visitors at all levels of seniority. . Supervise all Trust incoming / outgoing mail. . Any other duties as may reasonably be required by the Director.
  • Organize office operations and procedures. 15. Allocate tasks and assignments to subordinates and monitor their performance.
  • Perform review and analysis of special projects and keep the management properly informed. . Participate actively in the planning and execution of company events.
  • Allocate available resources to enable successful task performance. . Coordinate office staff activities to ensure maximum efficiency.
  • Analyse and monitor internal processes. . Manage internal staff relations. . Maintain a safe and secure working environment.
  • Indians are preferable Interested candidates can send their CV.

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