Executive Assistant
Impact Hub Dubai.
منذ 6 يوم
source : Wisdom Jobs

Introduction Do you have the flexibility to change gears quickly Does quick thinking come naturally to you Are you a superb communicator and facilitator Do you thrive in problem solving settings and handle roadblocks gracefully Are you focused on achieving results and doing whatever it takes Are you motivated by the power of ideas and your ability to bring them to life Are you amazing at following through on things Overview The position offers a high degree of autonomy accountability and experience working in a small yet fast-

paced entrepreneurs office The candidate should be a versatile goal-driven leader with high standards of achievement to implement both existing projects as well as new initiatives Very importantly you are not intimidated by changing priorities since you are always aligned with the vision for creating more exciting and better futures whatever the situation You always have a Plan B or C to make things happen using the multiple talents you have within yourself or people you can access To be clear this is not a traditional secretarial position Rather you will primarily work on the projects of the CEO and will be counted on to make sure everything runs smoothly It is 30 admin and 70 project coordination and you need to be prepared to learn and unlearn very quickly Your experience and credentials should thus reflect that modus operandi The responsibilities include but are not limited to Working in a small yet fast-

paced entrepreneurial setting the Executive Assistant provides support to the CEO and the company through carrying out administrative duties and activities for a variety of companies the CEO is involved with Provides hands-

on administrative support that includes handling information requests preparing correspondence and scheduling meetings He or she manages the CEOs schedule and coordinates all administrative functions for his various projects Handling a wide range of administrative and executive support related tasks Managing heavy calendar of CEO which requires interaction with internal and external executives and assistants to coordinate a variety of executive meetings Prioritising and coordinating multiple projects at the same time and following through on issues in timely manner Monitoring status of open issues and pending tasks until they are complete Working one on one with the CEO on research related to new projects Organizing and coordinating different types of events Providing accurate organized and efficient administrative support by responding promptly and thoroughly to request for information by creating and maintaining an accurate and current office record management system Acting as the liaison between CEO and team members Confidentially keeping records and files sorting categorizing and arranging them well to facilitate access to these records when needed Making ready and available all items that may be needed by the CEO for each meeting whether at the office or outside such as location map papers documents etc Screening the telephone calls enquiries and requests and handle independently and as instructed Using a variety of software packages related to email campaigns and databases Ordering and maintaining stationery and equipment supplies for the office Arranging complex and detailed travel plans and itineraries and compiles documents for travel-

related meetings for the CEO and other office staff Conducting project-based research for variety of topics and compile data Carrying out HR tasks which include recruitment visa processing management of employment contracts and related documents and assist to provide basic training and orientation for new staffs

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