Administrative Assistant
Creative Word
United Arab Emirates
منذ 6 يوم
source : Jobs In Dubai

Education : Bachelors Degree

Experience : 1 - 5 Years

Skills : The successful applicant will have previous experience within the legal industry and must be able to demonstrate :

  • A strong eye for detail
  • A good understanding of business processes and business systems
  • A self-motivate Individual who is able to work on his / her own or as part of a team
  • Excellent IT skills particularly Excel, Word and PowerPoint and the ability to manage an online booking system
  • Excellent Project management and planning skills
  • Excellent time management and organisation skills
  • Good report writing and data consolidation skills
  • Clear, precise written & spoken communication in English. Arabic would be of advantage but not a pre requisite.
  • The successful candidate must be qualified to University Degree Level
  • Responsibilities : Our Training department is looking for a competent, organised and self-motivated individual to set up and manage the booking and event management of our legal training sector.

    The successful applicant must have experience of working in a corporate environment, possibly paralegal or legal administrative experience.

    The applicant must demonstrate a strong ability to multi-task and be confident in communicating with professionals at all levels.

    A good command of English (both written and spoken) is a must.

    Description : *Set up internal systems to manage the booking process of over 3000 Lawyers per year

  • Manage the booking process from online / telephone booking, payment, information distribution through to attendance and training feedback
  • Manage the company budget to ensure cost savings are made wherever possible
  • Liaise with our IT department to ensure the effective management of the online booking system
  • Provide updates to the booking system where necessary
  • Provide all relevant information to each participant, handle problems / complaints and manage the rebooking process for cancellations
  • Manage all payments for all trainings booked
  • Book Trainers
  • Daily consolidation of all funds taken, bookings made, trainers booked
  • Answer all incoming enquiries
  • Daily Management of the training schedule
  • Create reports for both internal use and for distribution with the Dubai Government.
  • Liaise with Creative Words training partners
  • Create reports for the finance department
  • Attend meetings along with the commercial director
  • Attend training sessions, where necessary and work within the training suite
  • Upsell other Creative Word services where appropriate
  • Liaise with the Creative Word Relationship Management team with non-training related inquiries.
  • Finance administration responsibilities
  • Follow up of tasks as set by the Operations Manager
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