JOB PURPOSEThe main purpose of the job is to organise and coordinate office operations and procedures in order to ensure organisational effectiveness and efficiency.
The person will be responsible for providing office management services financial budget tracking services production jobs as well as general administrative support to all marketing team members and individual support to HODKEY ACCOUNTABILITIESAdministration and Office ManagementUpdate and maintain marketing calendarlibrary for all projects and marketing activities.
Maintain teams project tracker and follow up on action points and deliverablesSupport the team in production and delivery of community notices branding and signages.
Conduct audit on various marketing assets collaterals and signages ensuring consistent voice.Handle Department Heads calendar administrative support and travel requirements.
Coordinate with marketing suppliers external agencies for all works in progress productionevents and exhibitionMaintain files agreements and reportsDeliver adhoc reports and presentationsProcess marketing requests LPOs and governmentReceive and validate invoices and submit to Finance department.
Manage relationships with external vendors to ensure highquality and timely execution of marketing programs and to ensure competitiveness.
Office EfficiencyAssist the Department Head in the development and implementation of policies within the office.Assist the Department Head in the management of calendar and follow up on all tasks project queries and programs on time.
Coordinate office activities and operation to make sure efficiency and compliance to company policies.Maintain audit reports and submission as required.
Ensure compliance as per Group requirements and DOA.Budget Control and TrackingMonitor marketing budget. Alert the team whenever there is a discrepancy overspend.
Prepare and submit monthly accrual report to Finance.Monitor agencies schedule of activities and campaign spend red alerts triggered to the head of department in case of deviation.
Regional Admin SupportSupport the Department Head by following up on the delivery of accurate monthly reports work in progress and activities calendars in timely manner.
Support and coordinate between counterparts projects in regional offices and undertake all marketing coordination and administration efforts as required.
Support AFC marketing team members within the centralized marketing capabilities centre and undertake all marketing coordination and administration efforts as requiredJOB CONTEXTThe role is required to support the implementation of marketing processes track financial records for the marketing team and their activities as well as act as the focal point for the departmental needs.