The candidate for this position will be successful if they are able to execute a variety of secretarial duties of a confidential nature.
These tasks will include working with attorneys, paralegals and other members of the firm with a series of administrative functions.
Therefore, the candidate will have to have effective time managements and organizational skills coupled with the ability to be detail oriented.
Taking and transcribing oral dictation of notes, memos and legal documents
Receiving queries from clients and distributing them to relevant lawyers, liaising with clients
Preparing Trial Bundles and documents for court hearings
Preparing and drafting Engagement Letters
Updating and maintaining client contact database
Arranging departmental meetings and events
Providing administration support to partners, managers and associates
Document typing, analysis and proofing, amending (including track changes) and formatting documents as required
Creating and amending documents, managing correspondence and emails
Opening new files on the system, preparation of client forms
Scheduling meetings, taking calls from clients, travel arrangements, billing and filing and light reception duties
Managing the Managing Partners PA work
Scheduling meetings and conferences
Drafting documents including legal correspondence, documents and reports
Advanced Microsoft Office (formatting, track changes, mail merge) Excel (pivot tables and formulas) and PowerPoint
Proven ability and experience in preparing legal documentation
Experience working within a team, but equally comfortable working alone
Organized and efficient, able to work to tight deadlines
First class bachelor’s degree preferably in Law
Fluent, business level, written and spoken English, Arabic communication skills
A professional services employment background in a legal environment