Administrative Assistant
منذ 1 يوم
source :

Principal responsibilities

  • Act as the point of contact among executives, employees, clients and other external partners
  • Lead information flow in a timely and accurate manner
  • Handle executives’ calendars and set up meetings
  • Make travel and accommodation arrangements
  • Build information for internal and external communication memos, emails, presentations, reports
  • Take minutes during meetings (especially Monthly Operational Reviews and Business Reviews)
  • Screen and direct phone calls and distribute correspondence
  • Lead all aspects of PMT ME region meetings and events on timely manner
  • Consolidate PMT ME related presentations and documents
  • Administer regional executives and employees considering time and culture differentiations
  • Follow-up and distribute and record all correspondences (Tlx, Fax, Photocopy, Letter etc.) to PMT ME Leadership
  • Coordinate catering services for all type of visitors
  • Organize and prepare meeting rooms for meetings and seminars
  • Coordinate necessary outsourced vendors in relation to the floor of employment : office supply providers, travel agencies, hotels, rent-a-car, carrier companies, stationary, kitchen, cleaning etc.
  • Key Responsibilities

  • Run agenda of Managers, all bookings reservations, visitor programs of Manager’s team members
  • Dedicatedly align with all internal / regional policies and procedures on the administrative issues
  • Taking care of office visitors from the security point of view
  • Prepare Purchase Orders (POs) for service related to HGR Finance Leadership on SAP system
  • Manage ad-hoc requests from Managers
  • Requirements

  • Work experience as an Executive Assistant, Personal Assistant or similar role in a Multi-National
  • Excellent MS Office knowledge (Primarily Excel and PowerPoint)
  • Outstanding interpersonal and prioritizing skills
  • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • SAP and Concur knowledge is a plus
  • PA diploma or certification is a plus
  • Arabic Speaker is a plus
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