Our client is now recruiting for a Business and Travel Coordinator Description As the Business Coordinator / Executive Travel Coordinator , you will be responsible for supporting the smooth and efficient operation of the team, while supporting executive leadership schedules, appointments and travel arrangements.
This role will require excellent communication, coordination, scheduling and time management skills to juggle multiple needs with agility and efficiency, including many administrative and / or routine tasks for the executive management team.
Essential Duties and Responsibilities :
Meet regularly with executive leadership to determine travel schedules, needs, and budgets.
Compile and maintain travel profiles and preferences, administer accounts and information.
Research, coordinate and book all transportation, accommodations, meeting venues, catering, reservations, insurance, and other travel-related activities.
Handle travel issues cancellations, conflicts, changes and refunds.
Build relationships with frequently used carriers / suppliers / vendors / property managers and become intimately familiar with their websites, portals, support staff and related business tools.
Stay well-informed on domestic and international travel situations, trends, issues and travel-warnings.
Maintain all records or notes of bookings, payments, transactions, emails, phone calls and meetings.
Manage calendar appointments, agenda, and appointments for the team.
Utilize internal accounting and IT request systems to facilitate purchasing, POs etc.
Attend meetings when requested to understand action items, and coordinate / organize follow-up as necessary.
Manage document repositories for travel, commercial, transactional, or legal materials, as necessary.
Special project coordination for executives
Qualifications : Salary : Unspecified