Executive Assistant To The Ceo
Hill+Knowlton Strategies
UAE,Dubai,Dubai
منذ 1 يوم
source : Drjobs.ae

ROLE : Reportingdirectly to the CEO, the Executive Assistant also providesexecutive, and administrative support to the Senior Leadership Team(SLT) and People + Culture (P+C) Team.

Responsibilities includemanaging calendars, making travel arrangements, taking minutes andother organizational tasks. To be successful in this role, youshould be well-organized, have great time management skills,excellent soft skills and be able to act fairly independently.

Atthis level, you will be able toprovide : ExecutiveSupport

  • Be the righthand of the CEO and assist with daily administrative duties andcomplete a broad variety of administrative tasks that includemanaging an active calendar of appointments;
  • completing expensereports; daily time sheets, compose and prepare correspondence;arrange complex and detailed travel plans, itineraries and agendas,arrange off-site meetings, and compile documents formeetings.

  • Oversee SLT's annual leave.Keep track of the whereabouts of the SLT.
  • Execute travel and accommodation arrangements forSLT
  • Manage executives' calendars andset up meetings
  • Liaise with the GlobalCEO's Executive Assistant regarding meetings, calls,etc.
  • P+CSupport

  • Administratively support P+C director on visas andinsurance for H+K METIA employees
  • Act as afirst point of contact for new joiners re their visas and medicalinsurance, draft documents required and support in the applicationprocess
  • Book flights and hotels for newjoiners from abroad. Liaise with them on all aspects of relocationand be their 'go-to' person.
  • Provide induction to new joiners on visas and insuranceduring onboarding
  • Liaise and follow up withPRO
  • Keep records of expiry dates for all staffpassports and visas and act promptly for renewals / cancellations
  • Update insurance records as andwhen staff join and leave
  • Secondary Support :

  • Actively participate in yearly negotiationswith brokers for medical insurance along with CFO.
  • All paperwork for KSA multi-entry visit visas
  • Oversee Office Managers, Office Assistants andReceptionist's by being their 'go-to'person
  • Act as the point of contact amongexecutives, employees, clients and other externalpartners
  • Support on travel and accommodationarrangements for H+K METIA employees, both business andpersonal
  • Provide general administrativesupport
  • SKILLS +COMPETENCIES

  • Musthave strong interpersonal skills and the ability to buildrelationships with stakeholders, including staff, SLT, clients andcandidates
  • Confidence to seek input andresponse from senior staff
  • Ability to workacross multiple teams and countries
  • Able tomulti-task, work swiftly and meet deadlines
  • Excellent management and problem-solvingskills
  • Ability to use various softwares,including word processing, spreadsheets, databases, andpresentation software
  • Excellent writing,editing, grammatical and organisational skills
  • High level of attention to detail
  • Ability to work independently and with professionaldiscretion
  • QUALIFICATIONS :

  • University degree
  • Minimumof 5 to 7 years' experience. Experience in thecommunications industry would be an advantage
  • Proficiency in Windows, including MS Word, EXCEL andPowerPoint
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