Job Requisition ID : 43288
No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives.
Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get?
The chance to push the limits every single day.
As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees.
You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas.
Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.
Come join us to live well, work better, and be the best.
Job Title : Assistant Lease Administration Manager (Temporary Contract : 3 months)
Reports to : Regional Lease Administration Manager
Department : Lease Administration
Location : Al Futtaim Group Real Estate Management Offices, Dubai Festival City, Dubai UAE
Job Purpose :
In this position, you are responsible for maintaining and administering all supporting documents, data entry, and financial reporting required to assist the Regional Retail Leasing and Asset Management teams in carrying out their objective, this being the execution of the tactics of the AFGRE Leasing Admin strategy that is aimed at meeting AFGRE’s overall objectives as per the agreed timelines.
This role will encompass the Regional team and support the Regional Lease Admin Manager.
You will also ensure that you :
Key Accountabilities :
Planning : Assisting the Regional Lease Admin Manager to prepare reports and tactics to support the overall Lease Admin strategy, as well as, consolidate and manage the effective operation of all regional reporting needs
KPI’s : Working within the KPI parameters to ensure timelines are met and align with the vision and strategy of the overall Leasing dept.
Financial Analysis and Reporting Progress Reports : In collaboration with the Regional Lease Admin Manager prepares and maintains progress reports on weekly / monthly / annual basis as required by the Malls division, such as vacancy reports, renewals schedules, tenant documentation updates, rent concessions report, operational reports, KPI tracking and deliver all agreed reports on time to excellent quality. .
Budgeting : In collaboration with Managers on the preparation of the supporting documentation for Budget, Budget Review and Forecasting / ERV.
Be the point of contact to link with Retail Finance team across the regions to enable them to maintain accurate revenue forecasts to driver budget reporting.
Provide accurate instruction on both agreed lease terms (RCD, unit size, category, rent and service charge) and pipeline forecasts.
Tenancy Schedules : Maintains up to date tenancy schedules for the Regional Retail Leasing team at all times
Tracking Sheets : Responsible for regularly updating and maintaining a centralized tracking sheet (including but not limited to renewals tracking, legal tracking, document tracking etc)
Communication : Coordination between the regional business teams, EIT and selected vendors / implementation partners
In collaboration with the Leasing Admin Manager is responsible for leasing administration tasks as follows :
Approvals : Liaison with Finance, legal and Senior Management for approvals as per the DOA
Communication : Coordination with the Tenant as required
Legal : Reviewing, drafting, and preparation of required legal documents in coordination with Group Legal
Payments : Receiving payments from the tenants, ensuring correct payment is received and dealing with the Finance dept. regarding the same
Quality Control : Working to ensure that information on all documents is correct and accurate, all relevant documents are received from the tenant, lease agreements are prepared as per the terms agreed upon between the tenant and landlord and matching signatures on documents and cheques against the POA provided by the tenant.
Accurately document meeting actions, discussions and outcomes and maintain detailed audit trail at all times
Job Context :
In this position you will operate within the boundaries of :
1. the agreed departmental budgets and targets
2. relevant policies and procedures
3. the stipulations of the Delegation of Authority (DOA)
4. legal parameters as specified by the Al-Futtaim Legal Department
Qualifications, Experience & Skills :
Minimum Qualifications and Knowledge :
Minimum Experience :
Job-Specific Skills :
Behavioural Competencies :
Research, insights & analysis :
Leasing programme implementation :
Measuring effectiveness :
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