Administrative Officer
ZAYED UNIVERSITY
Abu Dhabi, United Arab Emirates
منذ 3 يوم
source : Times Higher Education

The College of Education seeks an incumbent for the position of to provide administrative and logistical support for the Dean.

Actively supports in coordinating a variety of administrative and operational activities and works under minimal supervision with extensive latitude for the use of initiative and independent judgment and performs the following duties.

  • Prepares correspondence, presentations, reports, agendas and memos for the Dean to include, includes handling of confidential information.
  • Supports the Dean with budget planning and management, submissions and prepares the Dean's expense reports.
  • Supports with the development and preparation of College of Education publications such as reports, brochures and invitations.
  • Supports the College Administrative Officer with monitoring internal control processes and financial analysis, account management / reconciliation.
  • Provides administrative support for the Dean including the arrangement of day to day schedule, travel arrangements, mail handling, supplies control and necessary communications internally and externally.
  • Organizes and schedules meetings, events and appointments, notifying attendees of location and time. Coordinates room bookings, equipment and catering for supervisor.
  • Coordinates work with other Colleges, school districts and other organizations.
  • Effectively communicates with executives and management within the University, State agencies and various school districts.
  • Provides exam support, including assisting with scheduling and liaising with support departments, and preparing, distributing and collecting exam packs.
  • Provides administrative leadership for local and international accreditation projects, including the formatting and storage of documentation, the preparation of materials for review, and arranging site visits.
  • Performs special projects and assignments as requested by the Dean.
  • THE REQUIREMENTS :

    Must possess a Bachelor’s degree from an accredited Institution with a minimum of 2 years of experience in Administrative work or an equivalent combination of experience and education.

    Preferred Requirements :

  • Must have strong written and oral communication skills in English, and preferable in Arabic
  • Highly computer literate including Microsoft Office Suite. Familiarity with graphic design software would be advantageous.
  • Prepares payment requisitions and reimbursements for professional development, Internships and External reviewers
  • Ability to learn and manage ZU web management software.
  • Knowledge of office management systems and procedures
  • Proficiency in MS Office (MS Excel and MS PowerPoint, Outlook)
  • THE BENEFITS :

    The University’s benefits package is highly attractive, with competitive salaries, housing, a furniture allowance, annual vacation airline tickets for the employee and immediate family, educational subsidies for children and healthcare is provided to the employee and sponsored family members.

    TO APPLY :

    In addition to completing the online application form, attach a cover letter, a current CV, and the names and contact details of three professional references.

    While we appreciate all applications, you will be contacted only if you are selected for an interview.

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