HR ADMIN/RECEPTIONIST
BD Select
Abu Dhabi
منذ 5 يوم

Job Scope :

The job holder will be responsible for providing administrative and secretarial support to the Company in addition to her role as a Receptionist.

He / She will perform duties including : answering phones, greeting customers, typing, filing, scheduling, record keeping, coordinating meetings and conferences, obtaining supplies, coordinating mailings, and special projects.

Job Responsibilities :

  • Responsible for reception, telephone coverage and accepting deliveries
  • Distribute mail and faxes
  • Coordinate mailing, shipping and courier requirements
  • Coordinate internal company correspondence (e.g., email announcements)
  • Work independently and within a team on special and ongoing projects
  • Make travel arrangements
  • Inventory and organize office supply area, conference rooms and open areas
  • Manage vendor relationships related to ordering and updating office supplies and miscellaneous office equipment maintenance and repair
  • Maintain contact with cleaning company, maintenance company as needed to ensure property is kept in functioning order
  • Perform general administrative assistant duties including : typing, copying and filing
  • Co-ordinate with the PROs for visa, labour card renewals and make sure all the renewals are done in a timely manner
  • Act as a point of contact at the request of line manager; this could include : planning and coordinating presentations, disseminating information, coordinating mailing or creating charts and graphs
  • Perform other duties as needed and directed by line manager and management team.
  • Job Requirements

  • Bachelor’s Degree
  • Excellent verbal and written communication skills
  • Attention to detail with strong data entry skills
  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records.
  • Working knowledge of power point presentation
  • Organization and follow-up skills a demonstrated ability to make and meet commitments
  • Ability to coordinate tasks and deadlines with other departments
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