Executive Secretary GCC national only
World Security
Dubai - United Arab Emirates
منذ 1 يوم
source : HireeJobsGulf

1 To provide administrative support to senior managers in a manner consistent with the department goals and objectives 2 To organize business travel arrangements for senior managers as required 3 To prepare agendas and make arrangements for committee board and other meetings and take minutes 4 To prepare invoices memos letters budgets and other financial statements and relevant documents using MS Office 5 To create maintain and update an efficient database of internal external clients and archive all information received by the department electronically or paper for reference and documentation purposes 6 To oversee and if required analyze sort prioritize and distribute all incoming correspondences including faxes memos and submissions to concerned person thereby ensuring a smooth flow of communication 7 To prepare correspondences on behalf of the department for arising external queries and other routine enquiries 8 To handle petty cash for miscellaneous expenses and place orders for office equipment stationery items as per department requirements 9 To review departmental documents prior to submission to ensure accuracy of data and compliance with company established formats procedures and policies and recommend revisions as required 10 To coordinate with external parties and other departments and establish a professional rapport by promptly attending to requests queries and complaints 11 To provide additional support during special projects and events 12 Provide updates on ongoing and upcoming projects keep a status check on current projects and ensure deliverables are met by involved personnel 13 Proactively work and ensure continual recommendations to improve departmental functions are developed and implemented 14 To assist in the preparation of department reports KPI reports yearend budgeting and financial analysis works for management review 15 To process staff leave application and to update duty resumption staff overtime and related activities in Oracle HR 16 To process purchase requisitions CAPEX and OPEX and related activities on MAXIMO system and create personnel request on Sniper Hire 17 To provide a broad range of adhoc department support as required

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