Office Manager
Skelmore Consulting Group
Dubai United Arab Emirates
3d ago
source : HireeJobsGulf

Position Profile Job Purpose This role is based in the Chairman s office and requires leadership and personality to handle the reception and office management in a confident and structured manner The Office Manager OM provides assistance to the Chairman of the Group She will be trusted with complex duties and sensitive information from the Chairman In addition to general administrative work the OM will be in charge of scheduling meetings taking minutes during sessions maintaining databases compiling reports and preparing presentations for the Chairman Must be adapted to working in a high paced professional demanding and international environment Working Hours 48 hours week exclusive of meal breaks 5 days week Work schedule depends upon the volume of business and flow of work in Chairman s office The position will demand flexibility in working hours as and when required Primary Responsibilities Ensuring the smoothrunning of the Chairman s office Must answer all calls in a professional manner and handle the office efficiently Managing organizing and coordinating all administrative activities of the office to facilitate the smooth running and function of the whole office and to ensure work is being executed efficiently accurately and in a timely manner Acting as the point of contact between the Chairman and internal executives and or external clients Organizing meetings for the Chairman and booking meeting rooms Handling correspondence directed to managers business heads Making travel hotel arrangements and detailed travel itineraries for the ChairmanTaking dictation selfcorrespondence Transcribing and distributing minutes of meeting with action plan and following up with the executives for status on action taken Preparing professional and effective PowerPoint presentations Capturing data and preparing reports in Excel Understanding and compiling financial reports knowledge of financial reporting and providing financial analysisLiaise with managers for weekly monthly report submission timeline and ensure that they adhere to deadlines Maintaining the filing and database system and looking for ways to improve current systems Be able to comment on a draft presentation produce and manage documents from content and layout perspective Ensure all outgoing correspondence reports submissions and briefings submitted to the Chairman conform to the organization s standard presentation style format and content protocols Overseeing the movement of files and documents both electronic and hard copy to and from the Chairman s office Handle personal tasks for the Chairman Able to respect and follow boundaries of being confidential and work with integrity Maintain confidentiality of highly sensitive information Responsible for organizing the office operations and procedures immaculately in order to ensure business effectiveness and work efficiency Provide a full range of administrative and support services including filing and records management faxing mail customer databases photocopying Review and record all incoming correspondence and emails including allocating redirecting to appropriate offices for action and following up on the preparation of responses Should advocate as a professional OM Executive Assistant and be wellpresented at all times Be aware of DIFC rules and regulations Ensure that Office is always clean organized and wellmaintained Order and maintain stock of office supplies stationaries business card stock etc Handle the petty cash float office expenses and expense statements Maintain office assets and equipment printers computers copy machine coffee machine projectors etc Act as an Ambassador for Skelmore holding office

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