Recruitment Privacy Statement
Effective July 27th, 2021
Nokia Corporation, including its affiliates, is committed to respecting your privacy and complying with applicable data privacy laws.
This Recruitment Privacy Statement ( Statement ) describes how we collect and use personal data about you during Nokia’s recruitment activities where Nokia is the data controller, and what rights you have in relation to such data.
Personal data means information about you or another identifiable individual.
We may provide you additional privacy information that are specific to certain areas of Nokia’s recruitment activities in Supplements to this Statement and in other notices you may see.
If there is a difference between such notices and this Statement, the notices should be considered first.
You are not required to provide the personal data to Nokia. If you choose not to provide your personal data to Nokia, we may not be able to continue the recruitment process with you or to respond to queries you have.
The latter does not apply to the section within the recruitment process that relates to a voluntary inclusion and diversity questionnaire this questionnaire is at all times voluntary and your decision to complete it will not affect the overall recruitment process.
1. What Personal Data does Nokia collect and process?
Nokia collects personal data directly from you as well as from other available sources to the extent relevant and permitted by applicable law.
Subject to applicable law and practice, the categories of personal data that are collected and processed in the recruitment context include :
Information you provide :
We may also maintain records of your consents, preferences and setting in relation to, for example, job locations, compensation, types of positions and preferred ways to be contacted by Nokia.
It is not mandatory to provide this information and you are free to decline to share it with us by selecting the prefer not to say’ (or similar opt-out wording) on the applicable form (rather than selecting the relevant gender, i.
e. male, female or non-binary (or analogous choice) and continue with your application. A failure to tick a relevant gender box will be assumed to be a prefer not to say’ selection.
In any case, this information is used solely and exclusively for statistical purposes and will not be used in any way for recruitment or selection decisions.
If you do provide this information, it will then be processed in accordance with this policy on the lawful bases identified below.
Gender identity and other information provided to us in this manner will be anonymized wherever practicable and required by applicable law.
Technical Information : When you access our services online, our web servers automatically create records of your visit.
These records typically include IP-address, access times, the sites linked from, pages visited, the links and features used, the content viewed or requested, browser or application type, language and other such information.
When you use our services or otherwise interact with us over telecommunications networks, certain additional information, such as your mobile subscription number, may be transmitted to Nokia by the telecommunications operator as a standard part of that communication.
Other information , such as information found from public sources as well as information related to vetting process (background or credit checks.
2. What will Nokia do with your Personal Data?
Nokia may process your personal data for the following purposes. One or more purposes may apply simultaneously.
Communicating with you : We may use your personal data in our recruitment and resourcing activities to communicate with you, for example, to obtain additional information, to inform you about the status of your application or of available vacancies.
Recruitment and resourcing activities : We may use your personal data to set up and conduct interviews and assessments with you and to evaluate you for the position you have applied for or for other open vacancies.
We may use your personal data to conduct a vetting process and assessments as required or permitted by applicable local law as well as to communicate with third parties such as references concerning your skills, experiences, qualifications, work history and education.
Development of services : We may use your personal data to perform data analytics, including analysis of our applicant pool in order to better understand who is applying to positions at Nokia and how to enhance Inclusion and Diversity and to develop and improve our recruitment and resourcing processes, websites and other related services.
Where feasible, we use aggregated anonymous information in the development activities.
Legal and regulatory compliance : We may use your personal data as required by law, regulation, judicial organizations or practice to comply with legal obligations imposed on us.
3. What is the legal basis for processing your Personal Data? Nokia processes your personal data with your consent or as necessary to take steps to recruit you to a position you have applied or to complete any other transaction you have requested or authorized.
Nokia also processes your personal data on the basis of Nokia’s legitimate interests of ensuring that it recruits the appropriate employees and that it continually improves its recruitment processes.
Where Nokia processes gender identity and any other diversity and / or inclusion monitoring information about you, we will do so :
to comply with our legal obligations in this area (e.g. where required to carry out gender pay gap reporting or to provide a safe and healthy working environment, for instance, in relation to adjusting working conditions for those who are pregnant); or
where not required to comply with legal obligations, for our legitimate interests to (on balance) ensure equality of treatment and ensure diversity and inclusion in our organization.
and to protect the rights and property of Nokia.
4. Does Nokia share your Personal Data?
Nokia will not sell, lease, rent or otherwise disclose your personal data unless otherwise stated below.
Consent : Nokia may share your personal data if you have given your consent for Nokia to do so.
Nokia companies and authorized third parties : Nokia may share your personal data with other Nokia companies or authorized third parties who process personal data for Nokia for the purposes described in this Statement.
Nokia authorized third parties may include, for example, recruitment agencies, professional advisors, external legal counsel, consumer credit reporting agencies, recruiting systems providers, and other third-party suppliers.
These Nokia authorized third parties are not permitted to use your personal data for any other purposes. We require them to act consistently with this Statement and to use appropriate security measures to protect your personal data.
International transfers of personal data : Our recruitment and resourcing activities may make use of resources and servers located in various countries around the world.
This means that your personal data may be transferred outside the country to where you are applying to as an applicant, including to countries outside the European Economic Area (EEA).
Such other countries do not always have laws providing specific protection for personal data or they have different rules on privacy and data protection.
In such cases we use measures to provide adequate protection for your personal data as required by applicable law, for example, by using standard agreements approved by relevant authorities (e.
g. the European Commission) and by requiring the use of appropriate technical and organizational information security measures.
Any other, non-EEA originating, international transfers of your personal data, will take place in accordance with the appropriate international data transfer mechanisms and safeguards.
Mandatory disclosures : Nokia may be obligated by law to disclose your personal data to certain authorities or other third parties, for example, to government agencies responsible for employment activities or statistical information or to the police or other law enforcement agencies, for example in context of conducting a vetting process or diver