POSITION SUMMARY :
The Program Assistant is a key member of the department charged with managing the Fulbright Foreign Student Program for the United Arab Emirates.
This position is for a limited scope and duration where the incumbent will work in tandem with the assigned Program Officer to support student recruitment and perform application review activities.
The incumbent also will assume responsibilities that pertain to and require the assistance of the Fulbright department. Therefore, the Program Assistant must be organized, diplomatic and team-focused.
Provide administrative duties including :
Assist with the student outreach and recruitment cycle.
Process student’s application material and confirm compliance with overall requirements.
Assist with the internal shortlisting of all applications received and prepare folders to monitor adherence to requirements.
Connect with students to request missing application information.
Support students in their questions and inquiries.
Prepare students for the interview panel and any other event with the US Embassy.
Coordinate university application submissions and track admission decisions
Correspond with current and potential Fulbright students, AMIDEAST field staff, and US Embassy representatives
Accurately maintain student files and database records
Coordinate and assist with conducting virtual interviews with Program Officer and nominees
Coordinate virtual pre-departure orientation meetings with incoming Fulbright students.
Process and reconcile student payments.
Process student testing requirements.
Contribute to department’s social media efforts.
Provide general clerical support to the Fulbright department as a whole.
Other administrative duties as assigned by supervisor
Bachelor’s degree or equivalent
Minimum one-year relevant experience in an office environment
Precise attention to detail, strong organizational skills, and the ability to multi-task
Excellent written and spoken communications skills, Arabic is a plus
Experience using Microsoft Office
Interest in International Education desired
Experience working with students is a plus