Job Role : Site Secretary
About the opportunity
We are looking for a Site Secretary to join one our Rail projects in UAE. The successful candidate will work as an integrated member of the Construction Supervision team and report directly into the Construction Director.
We are looking for a professional who will ensure client satisfaction and help strengthen our project delivery capabilities.
The successful applicant should possess the following skills and experience :
Full administrative and secretarial support to the Construction Director by preparing correspondence, highly confidential documents, briefing notes and other material.
Ensuring smooth flow of all day-to-day activities in the Constructions Directors office by managing a high volume of meeting scheduling, arranging travel and coordinating activities between the Construction Director, Construction Manager and project team.
Acting as primary contact and key resource for the Construction Director, providing liaison between project staff, public stakeholders and the client.
Taking notes at directors weekly meetings and project team weekly update meetings and preparing action Item list for review by attendees.
Coordinating and arranging meetings, maintaining database, preparing monthly status reports of incoming confidentiality forms and preparing letters.
Managing general office administration activities by coordinating and resolving equipment and facilities issues managing area filing (electronic and hard copy, including email) following records management guidelines, creating and filing documentation.
Researching, coordinating and consolidating data from various sources into final format for reports and other media
Key requirements for the role :
Knowledgeable in DMS (Document Management System) - Mandatory
Good Communication and relationship-building skills
Proficient in MS Office.
Fluent in English, bilingual in Arabic is desirable.