ROLE PURPOSE :
Assist and support IT Department in all contracts and agreements as well as procurement, receiving & invoicing activities.
Gather information and assist with the reporting process, purchase and maintain office equipment and supplies, maintain asset and work logs.
Assist in effective upkeep of office infrastructure and maintenance thereby ensuring safe and secure work environment
Coordinate with the vendor to arrange for all the information necessary for creation of the vendor in the system
Coordinates supplies and material requisitioning, and follows up to ensure such items are on hand.
Maintaining track of invoices / credits received and sent
Prepares statistics for inclusion in the Monthly Report as requested.
Maintains the Filing system for the section.
Prepares a wide variety of correspondence, documents, and reports, as required.
Handles inquiries on a wide range of subject matter for the IT Development section.
Uploading Service Agreements / Contracts into Oracle
Reviewing / Approving invoices, / credit notes, Call-Off’s, PR’s in Oracle
Receiving resources as required
Support the IT Manager with day-to-day Oracle approvals
Liaise with other IT Team members, Finance and SCM regarding day to day approvals
Progress escalations and process exceptions, with IT Manager or, other nominated IT Team members
Liaise with Vendors as directed by the IT Manager
A higher diploma / Bachelor’s degree in IT.
4-5 years of relevant office management experience in an IT environment; or IT work experience
Experience in Oracle and other enterprise solutions, Good interpersonal and communication skills, Computer skills. Working knowledge of IT terminology and jargon, understanding and working proficiency on MS Office suite and Oracle Business Suite