General Duties andResponsibilities
Creating, editing, amending and storing of correspondenceand documents in the appropriate electronic matter file, includingthe preparation of compared documents;
Responding to internal and external telephone enquiries,and ensuring that every call is attended to in a professional andpolite manner;
Photocopying, faxing andscanning of documents and correspondence;
Booking meetings and diary management;
Arranging the opening, closing and archiving of accountsand files to include KYC;
Organising chequerequests and collection;
Maintaining andupdating details of client contacts and addresses both within theLawyer's personal contact database and the Firm'sdatabase;
Familiarisation and compliance withthe Firm's house style;
Supportingother members of the secretarial team and work collaboratively withthem to complete work to a high standard and meet requireddeadlines
SpecificDuties and Responsibilities
Undertake offshore related legal secretarial workincluding the following duties :
Prepare firstdrafts of documents including initial and amended and restatedmemorandum and articles of association
Boardminutes and directors' resolutions; shareholderresolutions; powers of attorney; structured finance transactiondocumentation (including declarations of trust);
mutual funddocumentation; legal opinions.
Prepare closingbibles and arrange for these to be produced as and whennecessary.
Make all necessary filings with allinternal and external bodies in relation to, inter alia, specialresolutions, ordinary resolutions, amended and restated memorandumand articles of association, changes of directors andofficers.
Implement and maintain theLawyer's billing and collections system, including draftinginvoice narratives.
Participate in specialprojects as and when required in relation to the Firm's andthe Lawyer's practice areas.
Carry outany other duties commensurate with the purpose of the job,including the performance of duties outside normal workinghours.
Incorporations, Beneficial Ownership,Legalisation, CIMA Filings, SIBL Filings, Resolutions - sharetransfers, directors on / off etc
Opinions,Voluntary Liquidations, Strike Offs, Restorations
Education, Training andQualifications
Arecognised secretarial qualification or significant experienceworking as a secretary preferably in a legal or professionalservices firm.
A Bachelor's Degreefrom a recognised university or college; or an equivalentcombination of education and relevant experience.