Executive Assistant
PwC
Dubai
منذ 1 يوم

Line of Service

Internal Firm Services

Senior Associate

Job Description & Summary

A career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees.

You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.

Primary duties and responsibilities

Diary management

Extensive management of online diaries, book appointments and arrange meetings, updates as required

Ensure Executive / s get to meetings on time with appropriate documentation

Act as back up in managing other Executives’ and Principals’ diaries when their EAs are not available

Call management

Handle and screen calls for Executive / s

Take and pass messages to Executive / s in a timely manner

Email management

Monitor Executives’ email inboxes when they are out of the office or at meetings and taking action as necessary

Client relationships

Maintain and build good working relationships with Executive / s clients and their assistants via phone and email communication

Assist other EAs during busy periods

Meetings

Pro-active planning for meetings and follow up actions (documents, papers needed )

Organise local internal and external meetings, including organising catering, IT requirements etc

Meet and greet visitors

Partner and Executive general admin

Proofread and finalize documents when required i.e. presentations, proposals, letters

General filing

Keeping Executive own contacts databases / business card storage up to date

Learning and Growth

Exercise confidentiality, discretion and personal sensitivity in all aspects of the role

Comply with PwC policies and procedures in all aspects of the role

Build network of strong working relationships both internally and externally

Assist with the organisation of PwC events as needed including dinners and outside events

Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

Knowledge, skills, and abilities

Language

Proficiency in spoken and written English, Arabic is an advantage

Overall Experience

3 +years’ experience in an administrative role

Specific Experience

Experience with a professional services firm preferred

Knowledge and Skills

Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions

Good oral and written communication skills

Good interpersonal skills

Must possess a professional telephone manner

Demonstrated ability to work under pressure

Demonstrated team player and dedication to provide high level of service

Must possess a warm, friendly and professional demeanor

Knowledge of administrative systems and processes

Ability to use Google including G suite

Must possess good keyboard skills (at least 55wpm)

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بريدي الالكتروني
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