Executive Assistant
Baker Hughes
Dubai, United Arab Emirates
منذ 3 يوم
source : RIGZONE

Job Requirements

At Baker Hughes, we are building a Talent Community of highly talented and motivated professionals for future job roles. If you match the described job role and are as excited as we are to have you on-board in the future, please hit the apply button to be a part of our Talent Community.

As a member of our talent community, you will be amongst the first to get exclusive news about Baker Hughes, various cool projects we are working on, our employee success stories and new job opportunities you may be interested in.

As an Office Manager and Executive Assistant, you will be supporting Baker Hughes VP MENATI and multiple executives. You will manage the day-to-day functions of our office to ensure flawless operations and will play an integral role in ensuring the success of our team through effective organization, prioritization and a hands-on approach.

Responsibilities :

  • Managing the flow of information, organizing appointments and maintaining up-to-date calendars to ensure effective prioritization of tasks
  • Coordinating logistics for meetings, conferences, events, domestic and international travel arrangements to maximize time, efficiency and value
  • Managing purchase requisitions and vendor payments in support of strategic activities and processing of monthly corporate expenses
  • Preparing of reports, correspondence and presentations to provide exceptional and professional documentation for our function and stakeholders
  • Maintain discrete coordination of sensitive, legally privileged company and personal executive information to ensure confidentiality
  • Maintain an efficient system of distribution lists and organizational charts to ensure efficient generation of correspondence and communication
  • Using judgment to prioritize effectively in matters of a routine and non-routine nature to maximize and conserve executive's time
  • Fuel your passion

    To be successful in this role you will :

  • Have solid, professional experience providing executive-level support in a fast-paced organization across varying time zones
  • Be highly organized, detail-oriented and discreet and be able to exercise tact and diplomacy
  • Display excellent communications skills, with an ability to engage and interact with senior global leaders
  • Show the ability to multi-task effectively and balance priorities in an ever changing, fast-moving, time-sensitive environment
  • Have strong numerical, verbal and written communication skills with the ability to draft clear and concise communication
  • Demonstrate project management skills to plan and deliver on established tactical and strategic goals
  • Demonstrate an excellent aptitude for building productive relationships with internal teams and key stakeholders
  • Show expertise within the MS Office suite
  • Have rich experience into event management and office day to day administration work
  • Fluent in English and Arabic Language
  • Preferably from Oil & Gas Sector
  • Be able to occasionally work early, late or weekend hours for special projects or events
  • Display a high value for integrity
  • Please remember that joining the Talent Community is not an application for any specific job at Baker Hughes but to have the privilege of being considered for an opportunity that suits your profile on priority.
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