Job Overview :
Provide leadership in both onshore & offshore environments in line with McDermott’s expectations on HSE, Quality and Technical requirements.
Key Responsibilities / Accountabilities :
Preparation & Production, Reformatting Functional Documentation
Effective electronic filing & directory management
Maintain personnel listings in conjunction with email distribution for the group,
personnel information (Lists / Kronos / MAPS / Organisation / Email Distribution)
Scanning & photocopying when required
Stationary Ordering (SPMAT Training)
Preparation of Presentations & Organisation Charts (Power Point)
Effective diary management & meeting scheduling for Function, including booking meeting rooms
Travel arrangement (if and when required)
Ordering of PPE (if and when required, SPMAT)
Functional communication on behalf of management team
Attend meetings where required to take and prepare minutes
Be open to adaptability / flexibility to unexpected operational changes in the workplace.
Arrangement of offsite working events (source & book venue, ensuring adequate provision of equipment for event & refreshments)
MAPS Support if & when required
Coordination & onboarding of new starts to the department including IT, Phones, project liaison
Update audit tracking & reporting via Synergy
Maintenance & population of HUC Webpage
Confidentiality is paramount for the role
Health, Safety and Environment :
Understand & adhere to all applicable McDermott QHSES procedures & practices to ensure any business risks can be identified and mitigated.
Ensure accurate and rational reports are provided for project execution schedules & claims that reflect optimum and realistic data.
Cost / Budget :
Propose cost saving initiatives to reduce administrative burden / tasks (reduce printing, reduce email traffic, utilize network facilities etc.)
Schedule / Reporting :
Provide clear, accurate, relevant reports status updates where required for the functional team.
Leadership / Commitment :
Ensure best practice is being implemented aligned to Functional responsibility.
Recognise and know own roles and responsibilities.
Actively maintain teamwork at all levels.
Maintain a high level of work ownership.
Be pro-active in seeking innovation and continuous improvement
Honest & respect confidentiality of position
Building Effective Business Relationships :
Communicate with confidence to internal stakeholders within the business
Technical / Systems :
Excellent software application knowledge (MS Powerpoint, excel, word, outlook). Revised to include training in the following areas : - SharePoint, Synergy, MAPS, SPMAT.
Achieve the set Goal & Objectives aligned to functional requirement
Basic Qualifications :
Must have held similar role with clerical / administrative experience
Set clear & realistic timeframes for self and take ownership of results.
Effective Interpersonal liaison skills
Excellent software application knowledge (MS Powerpoint, excel, word, outlook)
Self starter with initiative
Company Overview :
McDermott is a premier, fully-integrated provider of technology, engineering and construction solutions to the energy industry.
For more than a century, customers have trusted McDermott to design and build end-to-end infrastructure and technology solutions from the wellhead to the storage tank to transport and transform oil and gas into the products the world needs today.