Coordinate all activities related to document control work, including technical documents, drawings, and commercial correspondence, as per timeframe assigned by the Project Manager.
Update the SDRL immediately upon submission of any document and ensure to follow up and remind the relevant employee of a required submission by sending a reminder one week earlier
Save and file all documents received and sent to client in the right folder and within two days of receiving or sending the document
Ensure to format documents and prepare the transmittal notes (note : Document Controller is tasked with the formatting and not the content of the document.
These documents should be formatted, approved, and copied within the timeframe required by the relevant Project Manager or relevant employee.)
Ensure that controlled copies of latest approved documents and drawings are given to the concerned staff, subcontractors, and suppliers in a timely manner.
Generate all kinds of documents as per the request of the assigned Manager or Engineer in charge within the timeframe required and with correct revision number.
Generate timesheets on a weekly basis for all employees at site and on leave who are part of the team of the Document Controller’s assigned project.