Executive Assistant
Honeywell Middle East Limited.
Dubai, Not Mentioned, United Arab Emirates
منذ 1 يوم
source : Wisdom Jobs

Proactively manage a wide range of executive and administrative duties and processes - Deal with incoming email post or other correspondence as required -

Devise and maintain office systems including data management and electronic filing - Carry out background research produce reports briefing papers and findings -

Work multiple priority activities that require extensive coordination in multiple time zones schedule appointments and meetings and manage the calendars for VP and other leadership members as assigned -

Arrange corporate travel and meetings by developing itineraries and agendas visas scheduling flights booking other transportation arranging lodging and meeting accommodations -

Provide general assistance for presentations workshops or meetings Ensure senior management is briefed for meetings Take notes if required and follow up -

Screen phone calls enquiries or requests and handle if when appropriate - Protect confidential and sensitive personnel information for Leadership HR and Customers -

Complete projects and special assignments by establishing objectives determining priorities managing time gaining cooperation of others monitoring progress problem-

solving and making adjustments to plans - Manage team MOS as an integral part of the leadership team and drive accountability around actions right and fast -

Ensure that assigned projects tasks are correctly planned and managed during execution - Establish maintain and drive best practices in all aspects of Office Management -

Be a change agent - influence consult and lead efforts for sharing and standardizing of best practices and processes - Drive on-

time project task completion with excellent quality and customer experience - Coordinate with other assistants Pole-Region-

Country This work will include working process improvement projects rotational duties i e ordering office supplies and managing conference rooms Support for other assistants during time away from the office also required -

Organize leadership events Provide logistical and on ground support for major customer and employee events as needed - Interact effectively with internal customers handle communications and inquiries with external customers in a global multi-

cultural environmentRequirements- Business Degree or related field preferred - IT savvy fully conversant and proficient in Microsoft office and related software packages -

Min 5 years of executive administrative experience - Handle multiple tasks simultaneously and autonomously - Work unsupervised once briefed efficiently and effectively in a demanding environment -

Skilled at organizing administrative processes and systems - Successfully interact with a dispersed leadership team other executive administrative assistants and customers -

Excellent interpersonal organization and communication skills appropriate to a multi-cultural and diverse working environment -

Strong problem solving skills that allow to proactively anticipate requirements - Able to maintain a high degree of confidentiality and discretion -

Enthusiastic with a positive outlook and willingness to help or step in where needed honest and reliable - Advanced proficiency in various software programs including MS PowerPoint Excel Outlook and Word -

Detail oriented possess executive presence maturity and judgment and an ability to see the bigger pictureProfile Summary : KeySkills : Profile Summary : KeySkills : Company Profile : Honeywell NYSE HON is a Fortune 100 company that invents and manufactures technologies to address tough challenges linked to global megatrends such as safety security and energy With approximately 122 000 employees worldwide including 19 000 engineers and scientists we have an unrelenting focus on quality delivery value and technology in everything we make and do

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