Job Description :
1. Assist to prepare presentations on PowerPoint to be very proficient in MS PowerPoint software.
2. Assist to update monthly NCM contracts in Excel and other Excel-related tasks - to be very
proficient in MS Excel Spreadsheet software.
3. Assist to improve the format and content page for all our SOW / BOQ in the Library.
4. Assist to prepare and maintain the in and out LOG for internal and External Correspondences
5. Assist to prepare / draft MOM, Transmittals, letters etc,.
6. Assist to prepare and maintain the PR, Payment, TE, WO and ERI LOGs
7. Assist to manage all the data in our shared drive
8. Assist to organise and schedule the meetings
9. Follow up on service provider payments and update / create payment schedule
10. Process invoices from DMS and send to the right persons for their signatures and approvals
11. Follow up with Service Providers on required documents to process the invoices as per
requirement and recommendation of QS
12. Submit RFPs and send reminder to finance to process
13. Raise PRs, Payments, etc.
14. Prepare file notes for review accordingly and follow-up on signatures and approvals
15. Prepare ERIs and send for review and signatures accordingly, as per the requirement of QS
16. Prepare WOs as per instructions and send for review and signatures accordingly, as per the
requirement of QS
17. Send updated monthly KPI sheet for approvals and signatures
QUALIFICATIONS, EXPERIENCE, & SKILLS
Should have bachelors degree
Should have 5 to 7 years experience in the UAE
Should have worked in the Main Contractor earlier (at least 3 years)
Should have good software skill (Such as Word, Excel, Power point etc.)