Administration Assistant
Al Tayer Group
منذ 3 ساعات
source :

Job Purpose

  • To support relevant department by providing professional administration related services, enabling the team to function effectively and efficiently
  • Job Requirements

    Education / Certification and Continued Education

  • High school qualification
  • Years of Experience

  • 2 3 years experience in a relevant field
  • Essential Roles and Responsibilities

    Functional Roles and Responsibilities

  • Keep track of absence, leave time - such as short leave, sick leave, vacation, etc., for employees of the company / division / department / location of your responsibility sphere, and follow-through with them to update their absence / leave status on designated system / s including posting of information onto designated system / s on behalf of certain employees, as may be required.
  • Responsible for cascading HR / employee / company related information to snk employees of the company / division / department / location of your responsibility sphere through appropriate communication channels
  • Coordinate all regular communications to and from stores by providing appropriate information to relevant
  • Resolve any issues within scope of accountability and communicate outcome to appropriate parties
  • Follow up with the stores to ensure data / information is received as per the head office requirements
  • Provide all necessary secretarial and office support to the Manager from handling calls, drafting and processing letters, faxing etc
  • Provide required support to others in the department with respect to, sending official correspondence on their behalf, providing collective information to them, making their travel arrangements etc
  • Maintain necessary documentation system for efficient and orderly storage and retrieval of documents / information. Maintain and update all necessary records, files and database
  • Liaise with the external suppliers i.e. maintenance departments to ensure the repairs / works are carried out in an efficient manner
  • Raise LPO’s, and ensure timely follow up of the payments
  • Deliver and record daily accountabilities in line with operational audits
  • Accountable to management team and entrusted with confidential administrative work
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