Executive Administrative Assistant to VP of CEMA
Medtronic
Dubai, United Arab Emirates
منذ 3 يوم

Careersthat Change Lives

MAIN PURPOSE OF JOB

You will be the first point of contact for the VicePresident MEACAT.You will be requiredto Pro-actively analyses and performs complex and diverse administrative tasksthat are closely related to the role and responsibilities of VP.

Dailyactivities may include interaction with high-level contacts and exposure tosensitive information requiring considerable use of tact, diplomacy,discretion, judgment & confidentiality.

ADay in the Life

Responsibilitiesmay include the following and other duties may be assigned.

You will use problem solving techniques, tact and discretionwhen handling telephone calls, making travel arrangements, scheduling meetingsand managing other requests for information.

  • You will welcome and look after visitors;
  • You will deal with incoming email, faxes and postaddressed to the VP;
  • You will organize and maintain diary and makingappointments for the VP and leadership team.

  • You will manage budget monitoring, analyze and signal anomalies, handlingexpenses;
  • You will deal with correspondence and writing letters andtaking dictation and minutes; · Types and proofreads correspondence, reports,and forms;
  • corrects grammar and formatting errors; drafts brief correspondenceof a routine nature.

  • You will produce documents, briefing papers, reports andpresentations;
  • You will carry out background research and presentingfindings into subjects the VP is dealing with;
  • You will organize and attend meetings, and ensuring theVP is well-prepared for meetings; this may include overall arrangement andscheduling of meetings, preparing agenda, catering menus, room and equipmentset up.

    Anticipation and pre-planning where necessary.Spontaneous adjustments to travel, meetings or other requirements of the VP.

  • You will liaise with clients, suppliers and other staff;
  • You will devise and maintain office systems to dealefficiently with paper flow;
  • You will organize and store paperwork, documents andcomputer-based information;
  • You will arrange travel and accommodation for VP &team and travelling with the VP to provide general assistance duringpresentations and organization of meetings & events.

    You will attend & be involved in organization ofconferences eg : Arab Health.

    You will organise large-scale meetings / events which theCEO and or members of the Executive Committee are invited to.

    You will work closely with other Executive Assistantsacross the globe including the US, Europe liaising and collaborating onprojects as and when required.

    You will maintain and record personal records anddocuments to include but not limited to visa applications, travel documentpreparation etc.

    JOB QUALIFICATIONS

    Experience andKnowledge :

    5-10 years of executive administrative managementexperience.

    Qualifications : Bachelor’s Degree

    Fluent in English

    SKILLS / COMPETENCIES

    Excellent written and oral communication skills; strongyet non-intimidating presence.

  • Knowledge of Executive level Office Management;
  • Excellent organizational skills; attention to detail,ability to plan and prioritize;
  • The ability to work on own initiative and to tight deadlines;
  • Flexibility and adaptability to juggle a range ofdifferent tasks and to work flexible hours to meet deadlines; attend to personal adhoc requirements forthe VP.

    An understanding of confidentiality issues and the use ofdiscretion.

  • Honesty and reliability;
  • Proficient in MS office in particular Word, Excel,Publisher.

    Analytical skills

  • Excellent word processing and IT skills, includingknowledge of a range of software packages;
  • TRAVEL REQUIRED

    Attend yearly leadership kick off meeting andquarterly leadership meetings

    About Medtronic Together, we can change healthcare worldwide. AtMedtronic, we push the limits of what technology, therapies and services can doto help alleviate pain, restore health and extend life.

    We challenge ourselvesand each other to make tomorrow better than yesterday. It is what makes this anexciting and rewarding place to be.

    We want to accelerate and advance our ability tocreate meaningful innovations - but we will only succeed with the right peopleon our team.

    Let’s work together to address universal healthcare needs andimprove patients’ lives. Help us shape the future.

    DISCLAIMER

    The preceding jobdescription has been designed to indicate the general nature and level of work performedby employees within this job.

    It is notdesigned to contain or be interpreted as a comprehensive inventory of allduties, responsibilities and qualifications required of employees assigned tothis job

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