Purchase and Sales Administration Supervisor
Deluxe Transportation & Logistics
Dubai, UAE
منذ 2 يوم
source : Edarabia.com

Job Summary

The Purchase & Sales Administration Supervisor operates as the team leader for a team of Purchase and Sales Administrators, ensuring the overall coordination of physical movement of goods from supplier to the retail / distribution.

He / She supports and assists the Logistics Manager in such a manner as to provide the best possible service to the customers.

Main Responsibilities

Supervise and Monitor the Purchase functions

  • Daily check and follow-up of all incoming communication. Check with concerned parties for analysis / action when required and passing on information to relevant parties
  • Validate and transmit the supplier’s purchase orders upon receipt of the division’s orders.
  • Receive, check and follow-up on suppliers’ original documents (i.e. invoices, packing lists, and certificates duly signed and stamped)
  • Check and report shortages / excesses / damages if any. Negotiate credit notes issue and goods returns as and when required
  • Upload consignments upon checking and matching supplier invoices with corresponding orders / back orders if any and check its overhead (i.
  • e. Clearance charges, Freight, FOB, insurance and others) against the agreements with the forwarders and other parties

  • Maintain, update and issue forwarders in Invoices / Weekly report
  • Issue and maintain the Forwarders weekly report (i.e. the reporting of the expected shipments by priority for the next week)
  • Monitor and maintain the divisions / departments support services provided
  • Prepare the credit notes for the goods that are returned from the customers.
  • Keep Finance department informed about all credit note, pending shipments not processed by month end, monthly inventory results and coordinate for annual inventory check.
  • Team Supervision

  • Team briefings and staff awareness
  • Constant and pro-active communication with Divisions, stores, forwarders, clearance agents
  • Coordinate with warehouse staff / Division / Suppliers’ team for any clarification in connection with the above-mentioned jobs to go more accurate way
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