Accounts Executive - AP & AR
منذ 5 يوم
source : Monster

Accounts Executive - AP & AR

Department : Finance & Accounts

No of position : 1

Salary Scale : AED 4000 to 6000 (Please Display)

The Accounting Executive is responsible for providing scheduled support to the Finance Head in accordance with company policies and procedures.

Maintaining accurate and up-to-date accounts payable and receivable sub-ledgers and monthly account reconciliations utilizing industry specific computer software are key components of this position.

Essential Duties and responsibilities :

Accounts Payable :

  • Process vendor and supplier invoices, in a timely manner, verifying accuracy, approvals and account coding in accordance with company requirements.
  • Communicates with suppliers regarding status of invoices and payments
  • Manage domestic, consignment and import suppliers
  • Ensures approval and signed off the expense by the appropriate authority.
  • Prepares cheques and associated reports, as required in accordance with company schedules.
  • Prepare and maintain pre-authorize payments monthly or as required.
  • Prepare all Accounts Payable sub-ledger journals for posting to General Ledger monthly.
  • Reconcile Accounts Payable sub-ledger to General Ledger monthly.
  • Reconciling processed work by verifying entries and comparing system reports to balances.
  • Respond to vendor inquiries as required like telephone inquiries & written requests.
  • Month wise reconciliation of creditor ledger with their SOA. Identify and resolve discrepancies.
  • Prepare and analysis of creditors aging report and co-ordinate meetings with Merchandising team.
  • Prepare monthly payment plan based on creditors aging report, Fund availability & priority listing.
  • Handling Telegraphic Transfers & Trade Finance Facilities.
  • Prepare and maintain creditor s data base / supplier master files & contracts / agreements.
  • Negotiating credit terms with suppliers and takes initiative steps to prepare a mutually agreed payment plan.
  • Intercompany accounting and reconciliation.
  • New project payment tracking, processing and Capex accounting.
  • Accounts Receivable :

  • Monitor status of accounts receivable & follow up for timely collection
  • Maintain and distribute accurate listing of overdue accounts and suspensions in accordance with company policies.
  • Refer overdue accounts to line manager for follow up, adjustments, write- off or collections.
  • Respond to client or payer account inquiries as required.
  • Collecting receivables on time without breaking relationship with debtors / clients.
  • Prepare & Maintain Debtors data base / client master files & contracts / agreements.
  • General Accounting :

  • Any other work related to Finance / Accounts assigned from time to time.
  • Communicates any financial and / or fraud concerns to the Finance Head in a timely manner.
  • Accomplishes the result by performing the duty.
  • Contributes to team effort by accomplishing related results as needed.
  • Assist the Finance Head with monthly general ledger reconciliations as required & Assist in VAT filing process.
  • Assist with month end close and with year-end audit.
  • Posts expenses to appropriate accounts as per the stores / cost centers in an automated accounting system.
  • Updates job knowledge by participating in educational opportunities.
  • Ensure financial records are maintained including proper audit trail
  • Managing petty cash and associated expenses.
  • New project payment tracking, processing and Capex accounting.
  • Maintain & manage prepaid & accrued expense booking.
  • Compensation

  • AED 5000 depending on the skill set & expertise
  • This job description indicates the general nature and level of work expected. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required by the incumbent.

    Incumbent may be asked to perform other duties as required.

    Job Qualifications :

    Knowledge, Skills, and Abilities

  • Bachelor s degree in accounting, Finance or relevant.
  • Comprehensive knowledge of computer accounting software systems & Great exposure in MS-Office tools like Excel, Word, PowerPoint & Outlook
  • Excellent interpersonal and communication skills;
  • Two to three years practical accounting experience;
  • Knowledge of accounting and bookkeeping terminology and practices.
  • Ability to compare data from a variety of sources for accuracy and completeness with ability to detect errors.
  • Ability to understand and apply current accounting guidelines, system updates and revisions, and policy changes.
  • Ability to determine work priorities & ability to make decisions and take appropriate actions.
  • Ability to compose routine correspondence and reports.
  • Works effectively and cooperatively with co-workers.
  • Protects organization's value by keeping information confidential.
  • Compensation

  • AED 5000 depending on the skill set & expertise
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