Paymaster cum Finance Coordinator
Sofitel Dubai Downtown,
منذ 2 يوم
source : Wisdom Jobs

ABOUT THE SOFITEL DUBAI DOWNTOWN The Sofitel Dubai Downtown is a brand new hotel blending Sofitel s passion for excellence and French art de vivre A magnificent addition to the five star luxury scene of Dubai it is located in the heart of Downtown The hotel features 350 rooms suites restaurants bars and 14 meeting rooms Breathtaking views of Burj Khalifa the coastline everything literally at your doorstep Sofitel Dubai Downtown is the choice hotel of discerned travelers Apply for a unique opportunity to be a part of this Magnifique Brand PAYMASTER Provide an effective payroll auditing system as a tool for the hotel s management To ensure that all PAF Personal Action Forms is duly authorized and valid for all active employees in the payroll system To ensure that all status change notices are duly authorized before preparing them for data processing To ensure that all attendance records are properly completed and approved by the Heads of Departments To verify utilization benefit such as vacation and airfare are properly documented To verify regular and overtime hours on attendance sheets against those on time and attendance records To detail payroll withholdings for local pension any other levy determine by the hotel or local authorities and submit for timely processing of payment To prepare the hotel s payroll accurately and timely as per the prescribed requirements To prepare and maintain detailed employee records for calculation of various local fund contributions To reconcile monthly payroll costs and to prepare the resulting journal entries for posting to the General Ledger To prepare the monthly reconciliation of all the payroll and benefit related accounts of the local employees To prepare and verify periodic declarations of employee employer payroll tax liabilities retirement fund and the unemployment fund as required by the local regulations and to submit for timely payment To ensure that all departing employees are accurately paid in accordance with statutory requirements and as per contractual agreement To update the monthly manning guide in the financial statement as per the guide To check all the employee benefit related petty cash claims validity and accuracy and to process for payment To keep records such petty cash vouchers for future references To provide a courteous professional efficient and flexible service at all times following Sofitel Standards of Performance To have a full working knowledge and capability to supervise correct and demonstrates all duties and tasks in the assigned Place of Work to the standard set To be entirely flexible and adapt to rotate within the different sub departments of the Accounting Finance Division To be fully conversant with all services and facilities offered by the hotel To liaise with the Human Resources Division and on the spot check of the staff in and out procedures and computer records To maintain up-

to-date well-organized files in support of all payroll input tax and other withholdings To prepare regularly unless computerized in co-

operation with the Talent Culture Division a comparison between actual benefits outstanding versus provisions in the General Ledger for indemnity airfare and vacation pay FINANCE COORDINATOR Preparing submitting and uploading departmental monthly or other periodic reports in a timely and acceptable manner and assisting the team in the preparation of documentation for various audits and inspections Keeping a note of tasks assigned to staff during the departmental meetings and discussions maintaining a follow up inventory and following the progress thereof Updating and managing business contacts in MS Outlook Other jobs as assigned from time to time in the context of the dynamic business needs Ensuring the availability of all office supplies including stationary through the timely initiation of requests coordination and follow-

up Acting as a reliable and accessible point of contact responding to face-to-face enquiries telephone calls post and emails and forwarding messages and information as appropriate Keeping track of important activities and the connections between them Ensuring that follow-

up actions and deadlines are noted and that the DIRECTOR is prompted where needed Receive and screen all incoming calls provide information or refer the matters to the appropriate person to handle Organize daily correspondence handle and respond as appropriate Compose and prepare routine correspondence such as Minutes Meeting banking letters internal memorandum etc Establish and maintain various filing records database of business contacts trace pending items and follow up Notify the end of contracts for Tenants Suppliers Consultants Agencies and process the renewal accordingly prior to expire date Set a reminder on each top priority meetings or appointments Function as an administrative link to ensure that all parties receive the relevant information respectively Update hotel information provide any necessary forms needing completion and obtain necessary signatures according to hotel policy Carry out any additional tasks and projects as requested by Director of Finance Asst Director of Finance The ideal candidate will be a friendly caring dedicated individual with good cross cultural sensitivity and the willingness to put in an extra effort and time when required as well as the passion to serve customers You will work well under pressure in a fast paced environment and enjoy working with a multi-

cultural team and guests alike while possessing following additional competencies At least 1 year experience in similar role Knowledgeable in OASYS or any other similar payroll system Knowledgeable in UAE Labour Law Strong administration skills Selected candidates will be contacted within 5-

7 working daysProfile Summary : KeySkills : Profile Summary : KeySkills : Company Profile : Sofitel Dubai Downtown

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